Office Manager - Pride Global : Job Details

Pride Global is a minority-owned human capital solutions & advisory firm located in NYC with locations throughout the country, UK and India! We focus on a diverse array of HR solutions including managed services, vendor management, payroll programs, staffing and more.

We are seeking a highly effective Office Manager in our New York City (HQ) . This role requires a highly organized individual with strong attention to detail, sense of urgency and ability to multitask. Must be proactive and thrive in a demanding, fast-paced and constantly changing environment.

The Opportunity:

Facilities & Office Management

• Manage office staff by providing direction to and developing growth of employee.
• Perform daily office walk-thru s and update task list daily.
• Work with building management on repairs and general facility-related issues.
• Participate in construction projects and related moves.
• Act as the liaison between internal departments such as Senior Leadership, DOJO s and technology team.
• Maintain a positive business relationship with building management and follow up regarding any unresolved problems.
• Ensure adequate Reception coverage, providing back-up support as needed.
• Partner with Talent Engagement team and Event Coordinator to assist internal events .
• Participate in special departmental projects.

Vendor & Inventory Management/Finance/Budget

• Maintain appropriate inventory levels for office supplies.
• Monitor utilization and ensure that spending is within budget.
• Assist Treasurer with reconcile orders placed on Amex purchase cards against receipts.
• Review invoices to ensure contract compliance and completion of work prior to submission to CEO/AOF for signature.

Emergency Management, Health & Safety

• Take the lead on Emergency Preparedness, Business Continuity Planning and Disaster Recovery
• Ensure that fire wardens and medical team are in place and training is up to date.
• Participate in building drills.
• Assess equipment monthly (first aid kits, AED)

What you bring:

• Bachelor's degree preferred
• 5+years of office management experience including management of direct reports
• Advanced knowledge of Microsoft Office, particularly Outlook, Word and Excel
• Can effectively deal with inquiries and engage the appropriate parties to resolve problems
• Proactive, adaptable, good organizational skills and the ability to multi-task
• Excellent communication and listening skills
• Positive efficient and practical approach; team player
• Innovative ideas on how to enhance the role to make tasks more efficient & effective
• Development and analysis of budgets, inventories and monthly spending
• Experience with workplace strategies and enhancing the existing space for a better sense of collaboration/ community

Benefits:

• Cultural initiatives and perks (e.g The DOJO - our cultural program, Lioness - our women s equity initiative, Diversity and Inclusion, Pride in Education, and community volunteer opportunities)
• Opportunities for growth and development
• A supportive workplace which promotes diversity of thought, new ideas, and team success
• The ability to impact livelihoods every day!
• Health, Medical, Vision Benefits; 401k
• Wellness Benefits
• Office Happy Hours!
• Supportive & Motivating team

Our Pledge:

As a certified, minority-owned business Pride Global is committed to strengthening our community by focusing on diversity and inclusion efforts both internally and externally. We believe our differences make us stronger. We work to address opportunities and obstacles that disproportionately affect people of color, women, members of the LGBTQ+ community, seniors, individuals with disabilities and veterans. Pride's commitment is intentional, focused, and measurable.

Pride Global and its affiliate companies' is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and innovation. We aim to hire and cultivate diverse talent from all backgrounds and perspectives. We are dedicated to building an empowering and inclusive workplace for all. If you require any accommodations, please reach out to [email protected]

Salary:

The target salary for this role ranges from $70,000 to $100,000 per year. The salary offered will be determined based on the successful candidate s relevant experience, knowledge, skills, and abilities.