Office Manager - First Street : Job Details

Company & Mission Overview:

First Street is a research and technology company working to connect climate change to financial risk. First Street uses transparent, peer-reviewed methodologies to calculate the past, present, and future climate risk for every property in the United States. The data we create is made available in bulk format, API and through our Risk Factor product (riskfactor.com) for citizens, industry, and government.

Our data quantifies the impact of a warming planet at a property level, empowering governments to make smart regulation, businesses to avoid bad investments, and everyday Americans to protect their most valuable investment. We started seven years ago by working with the world s leading climate scientists to create groundbreaking, climate-adjusted models and haven t stopped.

Our data and tools are relied on every day by:

• Government agencies ranging from the U.S. Department of Treasury to Fannie Mae
• Financial institutions like Bank of America and Truist
• States like South Carolina and Illinois
• The millions of daily users on Redfin, Realtor.com, Allstate, and more.

And we re just getting started. We believe that our work needs to match the pace and scope of the climate problem so we are investing tens of millions of dollars into our science, data, people, and products in order to increase our velocity and impact.

Come join us and use your talents to create solutions to address the problem.

Team & Role Overview:

We are looking for an experienced and energized Office Manager/Executive Assistant to join our Operations team and play a pivotal role in maintaining an organized and well run workplace. The OM/EA will coordinate all office operations, be the main point of contact to welcome and support external guests, manage and/or assist in event planning and coordination for conferences and events, and provide support to the executive leadership staff, as needed, to help enhance their productivity and efficiency.

The Office Manager/Executive Assistant works as part of the Operations team, reporting directly to the Director of Operations. The Operations team is responsible for creating and managing systems, processes, and projects that build a highly effective and sustainable organization.

While the company has a Hybrid Schedule with in-office work days on Monday, Wednesday and Thursday it is crucial that the candidate is committed to being in the office on those days and willing/able to come to the office as needed on Tuesdays and Fridays when required.

What you ll do:

Coordinate Office Operations

• Manage inventory of office supplies, technical equipment, snacks, drinks, swag, and furniture, making sure everything is well-stocked and tidy
• Own desk set up for new employees, ensuring that they have a welcoming place to work ready for them on their first day
• Coordinate with building security, vendors, service providers, and building management for all repairs and other facilities management
• Oversee and manage all deliveries and mail
• Coordinate office weekly meal (breakfast or lunch) for NYC office

Point of Contact for All Guests

• Manage all guests at the NYC office including candidates, employees from different office locations, and board members
• Coordinate onsite interviews, working closely with the Recruiting team
• Prepare conference rooms and/or guest areas for visitors

Event Operations / Meeting Support

• Coordinate larger company meetings and events (specifically company annual offsite). Events may include: corporate events, conferences and other gatherings. Coordination includes: all logistics, venue/vendor selection, catering, and any other needs. Ensure events run smoothly and within budget
• Define and execute ideas that enhance the culture of our office; define the cadence of and plan team events/ team building activities, in collaboration with the broader Ops team
• Coordinate in-person meetings and conferences including greeting guests, setting up board rooms, AV, organizing catering, attendance tracking and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings. Act as a primary point of contact between executives and internal / external stakeholders

Company Administrative Support

• Coordinate travel for remote colleagues, specifically for onsite working sessions and annual offsite meetings, including: booking flights, hotels, transportation and itineraries. Ensure travel plans are well-organized and efficient
• Maintain documentation and record keeping for company
• Ad Hoc administrative support as necessary

Executive Administrative Support

• Support executive leadership team, specifically the CEO and Chief Science Officer
• Manage schedule / communications including light calendar management and inbox prioritization
• Schedule external business meetings as necessary
• Own and execute on calendars, including scheduling meetings, appointments, and travel arrangements
• Prioritize and manage time effectively; exercise good judgment prioritizing time-sensitive matters
• Track and manage expenses for the executive team, ensuring financial transactions align with company policy
• Handle sensitive information with discretion and maintain confidentiality at all times

What you ll need:

• 2 years of experience working in corporate or startup environments
• Proven experience as an office manager, executive assistant, or similar administrative role
• Fluency in various platforms, including: Zoom, Slack, Google product and/or Microsoft Office products
• High energy personality, good interpersonal skills, and a team player
• Detail oriented and strong organizational / prioritization / multitasking skills
• High aptitude for learning new skills, processes, and systems quickly
• Excellent oral and written communication skills
• Ability to demonstrate initiative as well as accept direction
• Desire to be proactive and anticipate the needs of others
• Experience in event planning and travel coordination
• Bachelor s degree or college equivalent preferred

What will make you stand out:

• Demonstrated passion for making a difference within an organization
• Excitement for bringing new ideas and building team culture
• Experience at a tech startup
• Interest in climate science and concern about climate impacts
• Comfortable working in ambiguity

How we work:

• Passion: We are driven by our shared goal to fight climate change
• Inclusion: We believe the best decisions consider many points of view
• Impact: We only focus on things that move the needle
• Urgency: We move quickly because the world depends on it
• Integrity: We use open science and operate transparently
• Positivity: We are optimistic and enthusiastic in all that we do

What we offer:

• Competitive salary ranges commensurate with experience
• Ownership interest in the company via Employee Stock Option Plan
• Hybrid Schedule with in-office work days on Monday, Wednesday and Thursday
• Working time is flexible; core hours are 10:00am 4:00pm
• 15 vacation days along with 13 company holidays and 10 sick days
• Health benefits covered at 100% for employee or a significant contribution for family plans
• Vision and dental benefits with partial employee contribution
• 12 weeks of paid parental leave
• Access to One Medical, Teledoc, HealthAdvocate, Kindbody, and Talkspace
• Company 401k program
• Commuter benefits
• Tech startup environment
• Weekly team meals and an office stocked with coffee and snacks
• Working on the world s biggest issue with other passionate professionals

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.