Office Coordinator - Part Time - Sun Communities : Job Details

OVERVIEWOffice Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.JOB DUTIES* Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager.* Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals.* Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts.* Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual.* Performs general administrative functions such as answering phones, typing, copying, faxing, and filing.* Reviews and codes invoices and statements for Community Manager approval.* Schedules clubhouse rentals and processes rental fees.* Ensures office supplies are sufficiently stocked and prepares supply orders as needed.* Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections.* Processes resident move-ins and move-outs in accordance with the Operations Manual.* Assists with planning and coordinating resident relations events and activities within the community.* Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager.* Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner.* Assists prospective residents by checking the status of Sun Homes inventory. Reviews new and pre-owned home listings, shows homes to prospective residents, and assists with rental applications at the discretion of the Community Manager.* Forwards Sun Homes customer service requests to the Community Manager in a timely fashion.* Completes new move-in incentive requests for non-Sun Homes deals.* Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials.* Maintains the petty cash fund, ensuring to record expenditures in the proper accounts.* Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed.* Other duties as assigned.REQUIREMENTS* Valid driver's license* 2 years administrative experience* 6 months previous experience using Yardi* 6 months property management office experience* Excellent written and verbal communication skills* Strong customer service skills* Excellent problem solving skills* Intermediate computer proficiency* Professional appearancePERKS/BENEFITSAt Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, cool perks, and flexibility.* Paid sick leave* Online access to view and update personal information, review paystubs, annual W2s, and more* Participation in company-wide SunRewards program* Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more* DailyPay: Work today, get paid today* Access to hundreds of online learning modules via Sun University* Much more!