Office Coordinator - Syracuse University : Job Details

The office coordinator job is a 40-hour support position that is responsible for preparing and initiating administrative office-related tasks associated with the day-to-day operations of Campus Safety and Emergency Management Services (CSEMS). The position works in an energetic, semi-public facing office and responsibilities include exceptional interpersonal and communication skills, good judgement, confidentiality, initiative, and ability to work independently or as a team. The office coordinator position handles multiple tasks and has the ability to prioritize numerous responsibilities to meet deadlines.Education and Experience* Associate's degree and/or equivalent combination of education and experience, plus 2-3 years administrative support and general clerical experience.* Personal history background check and participation in random drug/alcohol testing required by department.* Experience working with diverse populations, in a college/academic setting preferred.Skills and Knowledge* Proficient with Microsoft and human resources/payroll related applications.* Experience with initiating and submitting web-based forms related to special work orders and/or purchase requests.* Ability to track and troubleshoot office technology maintenance issues and articulate subsequent repair needs to vendor(s).* Calendaring, online, remote meeting setup experience required.* Experience in higher education and/or not-for-profit business models a plus.Responsibilities* Prepares purchase requisitions and initiates inter-departmental journal entries.* Scans and organizes administrative files to an electronic filing system.* Assists with employee travel and expense processing as directed.* Assists with generating general ledger reports.* Coordinates maintenance for office technology (i.e. machines such as biz hubs, printers, phones, etc.)* Monitors supply inventories and purchase requests; coordinates approved orders.* Distributes receivables as needed.* Assists with coordinating internal department events and community-based programs.* Assists with coordinating meetings and/or travel as directed.* Assists with placing building maintenance requests.* Other duties as assigned.Physical RequirementsNot ApplicableTools/EquipmentNot ApplicableApplication InstructionsIn addition to completing an online application, please attach a resume and cover letter.