Office Coordinator - Boston Materials : Job Details

Boston Materials produces a new class of materials that are conductive and durable like metal, yet light like plastic. The underlying technology revolves around vertically aligning carbon fibers to create materials with highly efficient energy dissipation properties. We use these highly differentiated materials to solve critical challenges relating to thermal management, vehicle weight reduction, and improving resource efficiency across Semiconductor, Electrified Vehicles, and Aerospace industries. Backed by proven manufacturing processes and validation in performance-critical applications across high-growth sectors, industry leaders turn to Boston Materials to go beyond today's known limitations.

Opportunity knocks at Boston Materials. Will you answer the call?

In your role as Office Coordinator, you will handle all daily office operations including AP/AR, procurement invoice payments, coordinating with vendors and consultants, keeping accurate records, organizing the office and the file storage drive, maintaining the office and kitchen supplies, and assisting with miscellaneous internal and external marketing projects. This role requires a professional with experience efficiently planning their workday, effective and professional communication skills, and the willingness to chip in where needed. Ideally, you would also have experience with NetSuite and Ramp and a strong understanding of accounts payable and receivable processes.

• Manage procurement requests initiated by the team within NetSuite and Ramp
• Process invoices and ensure timely and accurate payments to vendors within Ramp
• Maintain organized records and lead the drive organization
• Collaborate internally and with external consultants towards month-end closing activities
• Handle accounts receivable tasks, including invoicing and collections
• Manage day to day administrative responsibilities including maintaining the office and kitchen supplies, managing mail, and maintaining a professional and presentable office environment
• Support internal marketing efforts including group event planning, procurement, and hosting

• Bachelor's degree with two to three years of relevant experience or an associate degree with more than four years in a similar role.
• Experience managing daily office operations
• Strong knowledge of accounting principles, accounts payable and accounts receivable processes
• Experience with NetSuite and Ramp is preferred
• Proficiency in Microsoft Office Suite, particularly Excel
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal skills
• A strong initiative and willingness to pitch in as needed
• Ability to work independently and as part of a team

• Health, Vision & Dental Boston Materials pays 75% of Health, Vision and Dental Care coverage for employee and dependents
• 401(k) plan
• 4 weeks of supplemental Paid Parental and Family Leave
• Unlimited Paid Time Off
• Holidays: 14 days/year

$60,000 - $65,000 a year

Boston Materials is an EOE and at the forefront of materials innovation, the key to which is diverse teams with unique backgrounds and experiences. We are committed to employing a diverse workforce with equal employment opportunities regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, marital status, veteran status, or disability. Applicants must be currently authorized to work in the US on a full-time basis.