Office Clerk - Asahi Kasei : Job Details

The Asahi Kasei Group operates with a commitment of creating for tomorrow. Our business sectors, Material, Homes, and Health Care, contribute to the development of society by anticipating the changing needs of those around the world. We look for candidates that offer a fresh perspective and a variety of skills to help us achieve our commitment. Bionique Testing Laboratories LLC (Bionique) has been a leading global provider of mycoplasma testing services for the biopharmaceutical industry for over 30 years. Bionique offers the full breadth of services from lot and Final Drug Product release testing per regulatory guidelines to a GMP compliant Real-Time PCR assay to support clients' needs from concept to clinical trials and commercialization for biopharmaceutical and cell therapy products. Bionique's experience and expertise extends to development and validation of rapid microbiological methods to support abbreviated release timelines. Additional services such as regulatory and compliance consultancy add to Bionique's unique position in this niche analytical testing space. Located in Saranac Lake, NY, Bionique is an FDA registered and GMP compliant contract testing facility. Bionique aims to offer unsurpassed quality mycoplasma testing services to meet the specific scientific and regulatory needs of each client and partner. Company: Bionique Testing Laboratories LLC Job Description: Summary: Provide administrative and financial support to ensure accurate and timely reporting. Supports the company through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Key Accountabilities and Responsibilities:

• Prepare and/or monitor invoices for all testing services
• Manage accounts payable tasks
• Maintain accurate and up-to-date records of financial transactions
• Enter financial data into accounting software and spreadsheets, ensuring accuracy and completeness
• Process accounts receivable and perform deposits
• Effective communicate with clients regarding invoices and payments
• Support all areas of the Front Office team
• Answer and direct phone calls
• Greet visitors and provide general support to visitors upon arrival
• Distribute company mail
• Organize and schedule appointments and meetings
• Drafts organization-wide and department policies and procedures in a variety of areas such as customer invoicing, accounts payable, etc.
• Adherence to company policies, procedures, and regulatory requirements
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes, and forms
• Reply to inquiries in a polite and professional manner
• Assist and/or generate reports
• Manage sensitive information in a confidential manner
• Correspond with clients through phone, fax, mail, e-mail
• Maintain electronic and paper filing systems
• Conduct data entry
• Research and develop presentations for the Front Office, or Front Office related matters, when requested
• Provide administrative support to all departments and senior management
• Order office and laboratory supplies in accordance with company policies and procedures as requested
• Maintain and stock front and shared office spaces such conference room(s) and kitchen
• Book travel arrangements when requested
• Maintain professional and technical knowledge
• Additional duties as assigned

Additional Accountabilities and Responsibilities

• Ability to adhere to standard timeline and escalate actions appropriately for resolution in a timely manner
• Keeps manager informed of progress and communicates effectively with colleagues as necessary to achieve assigned tasks and goals
• Performs jobs responsibilities as directed and completes tasks as assigned

Requirements:

• HS diploma or equivalent required
• 2 years of proven experience as an Office Clerk preferred; education can be substituted for experience
• Ability to handle multiple tasks and projects under deadline pressure and independently
• Able to adapt quickly to change
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and data entry accuracy is required
• Proficient with Microsoft Office Suite and accounting software
• 1 year experience with QuickBooks preferred

Physical Requirements:

• Prolonged periods of sitting on a chair, working at a desk and working on a computer and/or telephone
• Must be able to lift up to 25 pounds

Pay Rate:

• The base compensation range for this role is between $21.00/hr - $23.00/hr. The actual compensation is commensurate with experience.

As an equal opportunity employer, Asahi Kasei believes a diverse workforce will provide us with the ability to continuously support the changes in the economy, society, and environment.