Office Assistant/Records Clerk - Rivkin Radler : Job Details

Because a great law firm begins with great people. At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs. The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays. Rivkin Radler LLP seeks an Office Assistant/Records Clerk working full-time in our Albany, NY office. RESPONSIBILITIES:

• Scanning, copying and faxing documents, and distributing faxes that the office receives
• Utilize the Filetrail records management system.
• Transfer files to warehouse facility.
• Maintain warehousing records in Filetrail.
• Maintain organization of files in records room and cabinets.
• Run errands for firm such as Department of State (DOS), courts, picking/dropping off legal documents from local clients, and bank.
• Assist Office Manager and legal assistants with day-to-day tasks as needed.
• Create, maintain and manage legal case files.
• Provide backup to receptionist daily such as sorting mail, FedEx, handling calls on a multi-line phone system, and conference room set up and clean up.

REQUIREMENTS:

• Paralegal certificate or prior law firm experience a plus.
• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Time management skills.
• Strong communication skills and a willingness to learn new tasks.
• Excellent attention to detail.
• Must be reliable, accurate, able to multi-task and have a cooperative work ethic.
• Ability to manage multiple assignments and meet client deadlines is essential.
• Ability to work independently while providing support to a team.
• Confidentiality and prioritize workload.
• Ability to lift 20 lbs.

Monday-Friday, 9am-5pm Congenial fast-paced environment, competitive salary and benefits. EOE. The annualized salary range for this position is $40,000 to $45,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. To find out how you can join our talented team, email [email protected] are an Equal Opportunity Employer