OFFICE ASSISTANT / MILK INVENTORY - Associated Milk Producers : Job Details

** OFFICE ASSISTANT / MILK INVENTORY**

**Job Category****:** Administrative Support Workers **Requisition Number****:** OFFIC02145 Showing 1 location **Job Details**

**Description**

**ESSENTIAL RESPONSIBILITIES:**

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time:

- Review and enter patron milk delivery information from shipping manifests into DSI computer system.

- Review recorded milk deliveries for completeness comparing entered manifests to intake records.

- Responsible for balancing milk and liquid biproduct pounds (milk and condensed whey) for the facility, with internal and external customers. Accurately summarize for month end reporting.

- Enter patron supply tickets to DSI system and process milk check assignments.,

- Print weekly test cards for patrons.

- Track and order patron barcode labels.

- Track and bill antibiotic milk including completing proper paperwork for each incident.

- Accurately enter lab data into the DSI computer system for outside milk purchases and sales and liquid biproducts

- Verify completeness and accuracy of the lab tests upload for patron milk.

- Coordinate with Fluid Marketing Specialist to verify producer milk is delivered to proper location for Federal Milk Order pooling.

- Perform backup office duties.

- Other duties as assigned.

*An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position**.*

**REQUIRED COMPETENCIES:**

The following are required competencies of the position that must be met by the employee to successfully perform the essential functions of the job:

* Demonstrated proficiency in Windows, MS Office Suite including; Word, Excel, and Outlook, internet/intranet and other organizational specific software.

* Demonstrates appropriate understanding/working knowledge of accounting

* Exceptional attention to detail, strong organizational and time management skills.

* Professional communication skills for both internal and external customers, coworkers, team members and consultants.

* Possess traits of honesty, integrity, creativity and flexibility.

* Must have high level of discretion and ability to handle sensitive and confidential information appropriately.

* Demonstrate an understanding of the products manufactured and the processes involved.

* Ability to understand daily production needs.

* Demonstrated strong teamwork skills, with the ability to lead, participate, and/or work directly with cross-functional teams and/or individuals.

* Ability to work independently, multi-task, and prioritize.

* Ability to perform at a high level in a fast-paced environment with the ability to adapt to a continually changing environment.

* Detail oriented, be quality minded.

* Excellent interpersonal skills.

* Ability to define problems, collect and document data, establish facts, and draw valid conclusions.

**EDUCATION / EXPERIENCE:**

* High School Diploma or General Education Degree (GED) required.

* Associates Degree in Accounting or related field or a combination of education and relevant work experience.

* One to three years relevant work experience preferred.

* Prior experience in manufacturing is a plus.

* Experience with Microsoft Word, Excel, and Outlook preferred.

* Experience with ERP systems. JDE or Oracle preferred.

PHYSICAL DEMANDS MENTAL DEMANDS:

The physical and mental demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Office Work is performed in a general office environment with low to moderate noise exposure. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch; talk or hear; taste or smell. The majority of the time is spent seated at a work station with access to telephone, computer, printer, files, and reference materials. Requires frequent verbal communication either in person, by telephone or by use of online interactive communication, to interact with vendors, suppliers, and consultants. Requires frequent written communication by requiring frequent typing and writing. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office - This job operates in a professional office environment. Employees will work face-to-face with others on a daily basis. Some may share office space. While performing the duties of this job, the employee is rarely exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually low. May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment. The employee may be exposed to very low levels of ammonia.

*Associated Milk Producers Inc. (AMPI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.*

**Qualifications**

**Skills**

**Behaviors**

**:**

**Motivations**

**:**

**Education**

**Experience**

**Licenses & Certifications**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)