Office Assistant-Mailroom - Central Wyoming College : Job Details

Salary : $30,588.00 - $33,288.00 Annually Location : Riverton Job Type: Full-Time Job Number: 26-B007 Department: Student Affairs Opening Date: 08/04/2025 DescriptionPosition Summary The office assistant-mailroom is responsible for coordinating all shipping and receiving at the college. This position is also responsible for paying all related mailroom bills and billing out departments each month. This position also oversees the college switchboard operations including changing any messages about college closures, and also does any centralized purchasing for the whole college. This position reports to the Dean of Students. Examples of DutiesEssential Duties and Responsibilities 1. Oversees all campus mail services through processing incoming and outgoing mail and packages, a. Assign mailboxes to both students and staff, b. Assists faculty, staff, and students as necessary with any information they may need. c. Makes weekly cash drawer deposits. d. Works with the business office to issue fines to students who don't turn in their keys and forwards all mail to previous students and staff. 2. Maintains inventory of essential department office supplies and materials and all shipping supplies; monitors inventory, requisitions supplies. 3. Changes all student addresses in Colleague when they check in and check out of mail boxes. 4. Maintains organization of all mailroom paperwork including paying any invoices, keeping track of any mailing forms and billing out all the departments for their monthly postage charges. 5. Oversees all incoming and outgoing mail/freight and all the interoffice mail that is sent between departments. 6. Supervises student employees, including hiring/firing, scheduling, training, making work assignments and the selection and approving all time. 7. Is the main college operator and oversees the campus switchboard, including changing any messages for college closures. Must maintain knowledge of all campus activities and events. 8. Maintains the colleges online phone directory, therefor must maintain knowledge of all new and former college employees. 9. Maintains knowledge of all Federal and post office guidelines and pricing on shipping. 10. Maintains and services the postage mail machine on a regular basis. 11. Maintains the mailroom budget. 12. Does any and all bulk mailings for the college and Wyoming PBS. 13. Does all the centralized purchasing for the college departments and Wyoming PBS, including envelopes and letterhead. Ordering includes looking through multiple websites to insure we are getting the best prices. Must keep a supply of generic envelopes and letterhead on hand for departments that need supplies fast. Generate billing (a lot of times multiple billings) monthly to charge the departments for their centralized purchasing orders. 14. Works in conjunction with the student life department to support student activities and student engagement. 15. Operate within the guidelines set forth in the College's policies, procedures and practices. 16. Perform other reasonably related duties as needed, directed or assigned. Typical Qualifications

• Position Specifications
• Minimum Qualifications
• Education
  • High school diploma or equivalent. Associates degree from a regionally accredited institution of higher learning recognized by the U.S. Department of Education is desired but not required.
• Experience
  • 2 years of directly related experience, preferably in a higher education setting.
• Licenses/Certifications
  • None.
• Equivalency Statement
  • Equivalent combinations of education and experience from which comparable knowledge and abilities can be acquired may be considered on a case-by-case basis
• Preferred qualifications •Associates Degree •Mailroom, shipping, and central purchasing experience preferred. •Experience in a public organization or higher education preferred.

Supplemental InformationKnowledge, Skills, and Abilities 1. Knowledge of word processing and spreadsheet applications, specifically Microsoft Office 2. Knowledge of CWC Policies and Procedures or the ability to learn them 3. Knowledge of mail and package delivery regulations and procedures or the ability to learn them 4. Ability to provide exceptional customer service 5. Ability to relate in a professional, helpful manner and to maintain composure when faced with difficult situations 6. Ability to organize, prioritizes, and follows multiple projects and tasks through to completion 7. Ability to maintain confidentially 8. Ability to effectively identify and resolve experience 9. Effective communication and interpersonal skills Level of Supervision This position operates under the general supervision of the Dean of Students with significant autonomy. This position supervises all mailroom part-time staff, students. Working Environment Reasonable accommodation will be extended to otherwise qualified individuals with a legally recognized disability.

• Equipment Used
  • Automatic mailing machine, label machine, iPad with tracking system.
• Physical Requirements
  • Tasks require variety of physical activities, sometimes involving muscular strain, but do require frequent walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity required for many tasks. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Have to lift up to 50 pounds on a regular basis with assistance. Periodic local travel may be required in the normal course of job performance.
• Environmental Conditions
  • Work is generally performed in an office/ mailroom setting with appropriate climate controls. This position may be required to make deliveries around campus.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work an average ofhours per week over the course of a year, receive benefits on a pro-rated basis. To learn more details, visit our benefits page.