Office Assistant - The Fountains at Millbrook : Job Details

Our mission at Watermark Retirement Communities is to create extraordinary and innovative communities where people thrive. For Watermark, community includes more than just the wonderful residents we serve on a daily basis. It also includes our dedicated team of professionals who bring our mission to life. We are excited you are considering joining our team. At Watermark we believe a new era of Senior Living starts with you!

We are looking for a reliable and detail oriented Office Assistant to support our Maintenance Department. This role is essential to keeping our operations running smoothly and ensuring our residents continue to enjoy the exceptional standard of living they deserve. The right candidate will be an organized, hands on, team player with exceptional communication and time management skills. The ideal candidate for us will be equally proficient in working with seniors and working with associates. If your experience and passion fit our criteria, we invite you to answer this ad.

Responsibilities:

• Provide administrative support to the Director of Maintenance
• Manage work order requests, track progress, and follow up to ensure timely completion
• Maintain organized digital and paper filing systems for contracts, maintenance records, and compliance documents
• Schedule appointments, inspections, vendor visits, and contractor meetings
• Assist with purchasing, inventory tracking, and invoice processing
• Answer phones, greet visitors, and provide excellent customer service to residents
• Prepare reports, memos, and correspondence as needed
• Support the department with additional clerical or project related tasks as assigned

Qualifications:

• High school diploma or equivalent
• Prior office or administrative experience (facility management or maintenance setting a plus)
• Strong computer skills, including Microsoft Office and Google Suite
• Excellent organizational, time management, and communication skills
• A positive, team-oriented attitude and the ability to work effectively with both residents and staff

What you will get from:

• Competitive Wages
• Competitive Benefits
• Get Immediate Access to Earned Income Through Dayforce Wallet
• Easy Shift Scheduling with Mobile App
• Recognition and Rewards Program
• Vacation, Holiday, and Sick Pay
• 401k Program
• Associate Discounts
• Education and Training Programs Available

Watermark Retirement Communities, Inc, is an equal opportunity employer, Minority/Female/Disability/Veteran/LGBTQ/Sexual Orientation/Gender Identity or Expression-proudly embracing diversity in all of its manifestations Watermark Retirement Communities, Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any associate at Watermark or its affiliates via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Watermark Retirement Communities, Inc. No fee will be paid in the event the candidate is hired by Watermark as a result of the referral or through other means.