Office Assistant - HCVT : Job Details

Office Assistant

Come for the Challenge. Stay for the Experience.

At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience.

What We Do and Who We Serve

We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.

We Live Our Core Values

Our values guide us in our day-to-day interactions with our clients and each otherIntegrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.

Discover How Far You Can Go.

Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work onthe kind of work that helps you develop and refine your skills to advance in the profession.

Hybrid Work

HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible.

Apply today and find out why so many come for the challengeand stay for the experience. We look forward to meeting you!

Hours and In-office Days:

Office Hours: Monday Friday, 8:30 5:30 pm

In-office Work Days (Non-busy season): 4 days a week, Optional days to work from home (one day of either Tuesday, Wednesday or Thursday)

In-office Work Days (Busy season): Monday Friday, 8:30 5:30 pm in the office (Busy seasons are February 1 April 15 and August 1 October 15). During busy seasons, this position is expected to report to the office daily and work overtime, including occasional time on the weekend.

This position is based in the Monrovia office but the Office Assistant will occasionally need to travel to other Southern California offices for assigned duties.

As an Office Assistant, Your Responsibilities Will Include But Are Not Limited To:

• Office Duties
• Responsible for the efficient operation of the Monrovia office assisting the Office Manager with facility issues, scheduling deliveries, ordering supplies, and overall office organization.
• Monitor and maintain relationships and visits from guests and vendors.
• Arrange meals for the office, including ordering lunches, breakfasts, and catering and maintain office kitchen.
• Handle hoteling and Office Space bookings and issues.
• Collect and distribute mail and packages to its respective recipient; including trips to the post office as needed.
• Assist with periodic on-site meetings and trainings, which include preparing agendas and coordinating meal catering, delivery, and set-up.
• Maintain knowledge of Firm policies and procedures and answering, refer or directing requests and inquiries to the appropriate staff.
• Various Assignments and Responsibilities as Needed
• Responsible for general administrative tasks such as correspondence, filing, travel and expense reports, presentations, phone support, etc., if necessary.
• Client onboarding and maintenance, including preparation of engagement letters, preparing billing drafts, tax processing, and invoicing.
• Handle details of a highly confidential nature and maintain confidential records and reports.
• Coordinate and maintain partners' calendars, schedules conference calls, meetings and make travel arrangements, if necessary.
• Provide back-up support to our other administrative assistants.
• Research, support and manage special projects as assigned.

To Be Successful, These Are The Skills And Experience You Will Need:

• Some office administrative experience required
• Strong work ethic and reliable work history
• Excellent attention to detail
• Strong organizational and communication skills
• Professional demeanor and ability to interface with the partner group
• Strong interpersonal skills; a team player with the ability to work with team members in other offices as well
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel
• Other administrative type software experience is a plus (e.g., OfficeSpace, FedEx)

This hourly range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs. A reasonable estimate of the range for this position is $50,000 to $53,000 plus overtime.