OFFICE ASSISTANT - Loyola University : Job Details

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Please see Special Instructions for more details.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

Position Details

Position Details

Job Title OFFICE ASSISTANT

Position Number 8101047

Job Category University Staff

Job Type Full-Time

FLSA Status Non-Exempt

Campus Rogers Park-Lake Shore Campus

Department Name COLLEGE OF ARTS AND SCIENCES

Location Code COLLEGE OF A&S - LSC (02100A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

The primary role of this position is that of the public face at the College of Arts and Sciences Dean's Office front counter, and in particular, this person is responsible for four sets of tasks:

• Provides front counter service to students, faculty, staff, and visitors: answers phones, provides general information, and assits with scheduling advising appointments with College advisors. Direct the flow of traffic of any of our 7,800 CAS students to our student advising team (comprised of 8 advisors) and our student academic affairs team;

• Field and direct the arrivals of any of our 400+ full-time and 200+ part-time faculty to our academic, financial and faculty affairs Associate Deans, and answer phone and in-person questions from alumni, donors, and parents of students;

• Assists with various projects and event activities, including but not limited to the Sujack Awards Ceremony and the University Commencement ceremonies;

• Manages web content for the College of Arts and Sciences' main web pages and keeps content updated and current; updating of student records into database system; performs other duties as assigned.

Minimum Education and/or Work Experience

High school diploma or equivalent and one year of related experience in an office setting.

Qualifications

• Bachelor's degree or two years related experience and/or training is preferred, or equivalent combination of education and experience. A comprehensive understanding of higher education is preferred.

• Must possess strong, demonstrated interpersonal, intercultural and customer service skills with a friendly and patient demeanor

• Ability to multitask and take initiative to assist when needed.

• Demonstrated attention to detail.

Certificates/Credentials/Licenses

N/A

Computer Skills

Ability to use MS Office, email, and other office automation systems. Experience with LOCUS or other online database systems preferred. A minimum of intermediate proficiency with Microsoft Office applications. Experience with web content management software preferred.

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands Repetitive Motions

Working Conditions None

Open Date 08/07/2025

Close Date

Position Maximum Salary or Hourly Rate $22.44/hr

Position Minimum Salary or Hourly Rate $18.00/hr

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at www.luc.edu/mission/. For information about the university's focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes ( —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here ( .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy ( .

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