Office Assistant - Owl : Job Details

Company Overview

We are a fast-growing tech company that believes in shaking things up! We're all about creating an amazing office experience & culture that facilitates innovation, creativity, and pushing the envelope. As our team's Office Assistant you will be a key player in our New York office and liaison to our other locations, putting you at the forefront of our organization.

Role Summary

We're looking for a hands-on, go-with-the-flow Office & Team Assistant to join our NYC office. This is a junior role perfect for someone eager to break into the startup world, learn from an experienced team, and get exposure to all sides of the business. You'll be the person everyone counts on whether it's keeping the office running smoothly, helping with a last-minute deck, or making sure the fridge is stocked before a big team visit. If you thrive in an environment where no two days look the same and you don't mind rolling up your sleeves to pitch in wherever needed, you'll fit right in.

What you'll be Doing

• Be the go-to helper for our NYC team supporting with scheduling, meeting prep, travel booking, and other day-to-day needs.
• Jump in on general office upkeep: supplies, vendors, mail, deliveries, small tech fixes, and keeping the space looking sharp before & after meetings
• Assist with small research projects, internal communications, and event coordination.
• Help organize team activities and culture moments with our People team (when needed)
• Handle occasional personal or “can you just…” requests from leadership - flexibility is key!
• Make sure everything runs as smoothly as possible - you're here for all of it! From the little details, to the bigger projects.
• Provide administrative support for key team members; managing schedules, scheduling meetings, and making travel arrangements when needed.
• Act as a liaison between Owl's team members, clients, and external stakeholders.
• Take charge of reports, presentations, and other documents as needed.
• Maintain confidentiality and professionalism while keeping things fun and efficient
• Be the secret sauce behind a well-run life—help with the occasional personal task, appointment, or last-minute “can you just…” moment.

Requirements

About You

• You're organized, proactive, and happy to lend a hand wherever it's needed.
• You have 1+ year experience in an office, admin, or customer service role or you're just super motivated and ready to learn.
• You're a strong communicator who can work with different personalities and teams.
• You love solving problems on the fly and figuring things out without much hand-holding.
• You take pride in making sure things get done right and on time.
• You are willing to understand startup life: priorities change fast, and you're cool with that.
• You're tech-savvy with Google Workspace, email, and scheduling tools.

Benefits

Why Owl Labs?

• Work side-by-side with a high-caliber team (ex-Meta, ex-Amazon, serial founders).
• Get an inside look at how a venture-backed Series B startup runs day-to-day.
• Get a chance to grow your skills and take on more responsibility as we scale.
• Experience our comfortable office environment (think snacks, couches & ping pong) and take part in continuing to make it a great place to work!
• Note that this is an on-site position, 5 days/week (Mo-Fri)
• The compensation for this role is $25/hour USD