Office Assistant - Michigan Staffing : Job Details

Salary: $36,126.03 - $46,726.00

Department: Prosecuting Attorney

Opening Date: 08/01/2025

Closing Date: 08/08/2025 12:00 a.m.

FLSA Status: Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

Employment Relationship: Just cause subject to probationary period

General Summary: Performs routine to moderately difficult clerical duties according to established policies and procedures.

Essential Duties & Responsibilities:

• Performs clerical duties according to established policies and procedures.
• Records or posts information in journals, files and/or other departmental records.
• Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
• Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
• Performs calculations and compiles information for and prepares various documents and reports.
• Opens, sorts, tallies and records payments and other documents received.
• Enters information on records and forms.
• Compiles and maintains departmental files.
• Distributes notices, forms and other documents.
• Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
• Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Performs related duties as assigned.
• Operates an automobile to perform assigned job functions.

Qualifications:

Required Education and Experience - High School diploma or GED equivalent

Required Licenses or Certifications - Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred Education and Experience - Previous clerical work experience

Competencies for Successful Performance of Job Duties:

• Knowledge of modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Skill in interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision