Office Assistant - Audley Travel : Job Details

About AudleyAudley is a passionate, vibrant company that specializes in creating exceptional tailor-made journeys throughout Asia, Africa, South America and other destinations around the world.We're one of the UK's most highly regarded travel companies, with over 20,000 travelers a year and the recipient of multiple awards. The ethos of Audley is to provide our clients withexceptional customer service and a trip which surpasses their expectations. As a result, they return to us year after year and recommend us to others.See more about life at Audley: the JobIn this role, you will work to provide a high level of efficient and effective administrative and operational support to your team and business. You will work in a small team of Office Assistants to keep the Boston office up and running.Responsibilities include:Manage incoming and outgoing mail including last-minute and overnight deliveriesEnsure the mail and printer rooms are well maintained and tidyOrdering and maintenance of office suppliesMaintain the security system logs, organizing ID cards and building cards for new starters and recovering them from leaversWelcome visitors and direct them accordinglyReceive and log deliveries to the office and notify relevant person of their arrivalAssist with keeping the office tidy, including printer rooms, the kitchens, meeting rooms, and communal spacesAssist with coordinating necessary office maintenanceAssist in conducting monthly health and safety walkarounds for the officeRecognizing when to escalate hazards or issues to manager or Building ManagementHelp in maintaining the First Aid kits in the office and keeping the staff lists up to dateSupport the Office Manager and Kitchen Assistant in organizing events as neededSupport the ordering and putting away of food and supplies for staff refreshments in the absence of the Kitchen AssistantAny other general administration duties required to support the operation of the officeFacilitating new starters and leavers with equipment and set upsGeneral understanding of budget parameters in the role and staying within those guidelines when making purchasesUnderstanding the ESG guidelines and working to improve sustainability in the officeBe proactive with making suggestions to improve processes, recognizing where efficiency gains can be made and playing an active role in trialing these/rolling these outAssist with research and projects as neededResponsible for day-to-day operations of the office in the absence of the Office ManagerAbout You: Good understanding of Office 365 including MS Word, Excel, SharePoint and OutlookEmbodies the Audley values of being positive, being the difference, being one team and being passionate about travelStrong team player who is comfortable working independentlyGood communication skillsDetail orientedAbility to prioritize workload, work independently and support other team members in the absence of a supervisor/managerTo display flexibility to cover the needs of the business. This might mean taking on different tasks in the absence of other staff membersMust be able to physically move and lift items up to 30 lbsWillingness to complete the offered free certification in fire safety as part of the Fire Marshal teamWillingness to complete the offered free certification in CPR/AED as part of the First Aid teamLocationThis role is based out of our beautiful Boston, MA office located in the North End and there is a requirement to be working from the office 5 days a week.Compensation and Perks: Salary of $45,000 to $50,000 (depending on experience)90-100% coverage of insurance premiums10 paid holidays including your birthday off!1 paid day off to volunteer!Generous PTO policy (20 days to start, with anniversary-tied increases)Flexible hybrid working optionsWe believe it's our people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promotingand celebrating a diverse and inclusive working environment.CountryCountry United StatesLocationSalary $45,000 to $50,000 (Dependent on Experience)#J-18808-Ljbffr