Office Assistant (Jamaica Family Care) - The Salvation Army Eastern Territory : Job Details

Office Assistant (Jamaica Family Care)

The Salvation Army Eastern Territory

Job Location : Jamaica,NY, USA

Posted on : 2025-08-05T08:20:07Z

Job Description :
Responsibilities
  • Answers phones and take messages.
  • Types home-studies.
  • Performs typing and clerical needs for the DDS Department.
  • Completes research for necessary information needed for the programs.
  • Monitors office supplies and equipment and orders supplies as needed.
  • Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.
  • Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.
  • Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.
  • Keeps records of all documents processed through the DDS Department.
  • Prepares and submits all financial and statistical reports as requested by the Director of DDS.
  • Submits program requests for approval to Social Services Administration.
  • Attends all meetings relevant to fiscal matters as assigned by Director of DDS.
  • Performs clerical functions for multiple programs, including data entry, filling, and distributing mail
  • Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.
  • Gathers employee time sheets weekly, secures department head approval and remits to payroll.
  • Attends meetings, Seminars and job fairs as assigned by the Director of DDS.
  • Sweeps and mops to maintain a neat and organized environment in the DDS office.
  • Monitors and follows up on maintenance work orders related to the DDS office.
  • The essential functions for the job include, but are not limited to, the duties in the job description.
  • Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.
Qualifications
  • Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.
  • Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm)
  • Pleasant telephone manner and attention to detail.
  • Ability to work in a fast-paced environment while maintaining a positive demeaner.
  • Excellent organizational, time management, and interpersonal skills.
  • People with experience working in customer service.
  • Has respect and consideration for the individuals being served.
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