Salary : $3,966.00 - $4,373.00 Monthly Location : Covina, CA Job Type: Full-Time Job Number: CL25/26-1214 Department: Charter Oak Unified School District (District-wide positions) Opening Date: 10/01/2025 Closing Date: 10/22/2025 11:59 PM Pacific APPLICATION FILING INFORMATION Opening Date: October 1, 2025 APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED ONLINE. RECRUITMENT TYPE Open - anyone may apply. The District currently has a vacancy for 8 hours per day, 11 months per school year. The examination process will consist of supplemental questions within the application, a job-related written examination, and a qualification appraisal interview followed by a selection interview for the top three candidates. The established eligibility list will be used to fill the current and future vacancies that may occur within one year for this classification. BASIC POSITION INFORMATION Under the direction of an assigned supervisor, perform a variety of responsible and technical clerical duties requiring specialized knowledge and independent judgment involving frequent and responsible public contacts; provide for proper input and output of a variety of data. DISTINGUISHING CHARACTERISTICS The Office Assistant III classification performs various complex and diverse clerical duties involving independent judgment and action within an assigned high school counseling office or a specific office functional area. The Office Assistant IV classification incumbents provide clerical support and relieve the Assistant Principal at an assigned high school or the Director of Maintenance and Operations of various technical and administrative details. The Office Assistant I classification is the entry-level class in the Office Assistant Series. Incumbents in this classification are assigned routine and repetitive clerical duties and generally work under close supervision. Duties can usually be performed with brief instruction and require minimal previous clerical experience. The Office Assistant II classification performs a variety of clerical support duties involving independent judgment in the interpretation and application of broadly defined policies and procedures. REPRESENTATIVE DUTIES AND KNOWLEDGE, SKILLS, AND ABILITIES The classification specification does not describe all duties performed by the incumbent in the class. This summary provides examples of typical tasks performed in this classification.
- Perform various technical clerical functions in support of an assigned supervisor; coordinate office activities to reduce administrative detail for the assigned supervisor and other certificated or classified employees. E
- Prepare and type letters, memoranda, forms, records, reports, bulletins, handbooks, questionnaires, requisitions, and documents; duplicate various materials. E
- Receive and screen phone calls and visitors; schedule appointments and provide information and direct inquiries and visitors to the proper person or office; transmit confidential or sensitive information as appropriate; provide technical information concerning policies and procedures of assigned program or office according to established guidelines. E
- Input, output, update and access a variety of records and information into a computer system. E
- Compose correspondence independently or from oral instruction, letters, memos, and other forms of communication, requesting or providing information or letters dealing with school or District Service Center information. E
- Review and proof a variety of forms and materials for completeness, accuracy, and conformance to established regulations and procedures. E
- Answer telephone, greet students and the public, and provide routine information and direct inquiries to the appropriate person or office; make phone calls to request or provide information as directed. E
- Perform technical responsibilities related to assigned functions such as compiling information from a variety of sources and preparing complex reports as required by District, County, State, or federal regulations; communicate with other agencies or departments to provide or obtain a wide variety of information. E
- Prepare and maintain a variety of logs, files, and records. E
- Assure the timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy. E
- Operate a variety of office machines including a computer, typewriter, Dictaphone, calculator, and duplicating machine. E
- Post cumulative records and other specialized records.
- Assist in the registration process and special programs as assigned.
- Administer first aid.
- Perform related duties as assigned.
Note: At the end of some of the duty statements there is an italicized E which identifies essential duties required for the classification. This is strictly for use in compliance with the Americans with Disabilities Act. KNOWLEDGE AND ABILITIES KNOWLEDGE OF: Modern office practices, procedures, and equipment. Telephone techniques and etiquette. Record-keeping and filing techniques. Appropriate terminology of assigned function. Correct English usage, grammar, spelling, punctuation, and vocabulary. District organization, operations, policies, and objectives related to assigned function. Applicable sections of the State Education Code and other applicable laws. Interpersonal skills using tact, patience, and courtesy. Oral and written communication skills. Operation of a computer. ABILITY TO: Perform responsible and complex technical clerical work involving independent judgment and requiring accuracy and speed. Understand, and interpret rules and written directions and apply them to specific situations. Compose correspondence independently. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Meet schedules and timelines. Perform duties effectively with many demands on time and constant interruptions. Plan and organize work. Work confidentially with discretion. Maintain records and prepare reports. Communicate effectively both orally and in writing. Input data at 50 words per minute. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Operate a variety of office equipment such as computers, fax machines, and copy machines. EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS Any combination equivalent to: graduation from high school and three years of increasingly responsible clerical experience. ENVIRONMENT: Office or school environment. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer and standard office equipment. Reaching overhead, above the shoulders and horizontally to maintain and retrieve files. Hearing and speaking to exchange information on the telephone or in person. Seeing to ensure complete and accurate reports and letters. Sitting or standing for extended periods. Holidays Up to 16 paid holidays per year depending on months worked for all regular classified employees. Holidays are prorated for all classified employees, based on the hours and months worked per school year. Vacation Paid vacation is prorated for all regular classified employees, based on the hours and months worked per school year. Below is the vacation schedule for classified staff and classified management. For the purpose of vacation, a month of service is defined as fifteen (15) or more calendar days of paid status in any one calendar month. 1-5 years of service - One day of vacation will be earned per month of service. 6-10 years of service - One and one-quarter (1.25) days of vacation will be earned per month of service. 11-15 years of service - One and one-half (1.5) days of vacation will be earned per month of service. 16-19 years of service - One and one-sixth (1.6) days of vacation will be earned per month of service. 20-24 years of service - One and three-quarter (1.75) days of vacation will be earned per month of service. 25 + years of service - Two (2) days of vacation will be earned per month of service. Health and Welfare Benefits Medical Benefits - For full-time classified employees working 40 hours per week, the District will pay 100% of the premium of the least expensive family medical insurance plan (for the employee and eligible dependents). For classified employees whose assignment is less than full time, but 30 hours per week or more, the District will pay a proration of the premium payment for the medical insurance plan based on the hours per week of the position. Dental Benefits - For classified employees working 30 hours per week or more, the District will pay 100% of the premium for dental benefits for the employee and eligible dependents. Vision Benefits - For classified employees working 30 hours per week or more, the District will pay up to 100% of the premium for vision benefits for the employee and eligible dependents, depending on which plan is selected by the employee. Life Insurance Benefits For classified employees working 15 hours per week or more, the District will pay 100% of the premium for life insurance coverage for the employee of $35,000 ($50,000 for confidential and classified management employees). The following benefit providers are available for enrollment for eligible classified employees: *Medical: Health Net HMO/Select *Dental: Delta Dental (PPO) or DeltaCare USA (HMO) *Vision: Vision Service Plan (VSP) or Safeguard Vision *Out of pocket costs are dependent on which provider is selected. Retirement The District participates in the California Public Employees' Retirement System (CalPERS). Lifetime retirement benefits are provided for eligible retirees. Classified employees working 20 hours or more per week will be enrolled in CalPERS (employees make a mandatory 8% contribution). Paid Sick Leave All regular classified employees earn paid sick leave based on one day for each month in which such employees are in a paid status with the District and is prorated on the hours and months worked per school year. For example, employees working 12 months per year will normally earn twelve (12) days of sick leave during each school year. Earned, but unused sick leave can accumulate without limit. Salary Step Increments Regular classified employees receive a step increase of 2.5% annually based on their service in the District. Longevity increments of 5% additional salary are granted at the beginning of the 10th, 15th, 20th, 25th, and 30th year of service in the District, which are cumulative. Please see Human Resources for complete benefit information. The information provided above was updated April 2025. 01 I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire for this position. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable, please indicate N/A. I have read and understand the above instructions regarding supplemental questions.
02 Did you graduate from high school or do you have a GED certificate?
03 This position requires graduation from high school or equivalent and three years of increasingly responsible clerical experience. Please provide the name of the organization(s), your job title(s), and your dates of employment while conducting these job duties. Please do not state see resume . 04 Do you currently possess, or, as a condition of employment, are you willing to obtain and maintain First Aid and CPR Certificates?
Required Question
