Office Assistant II Part-Time - Harper College : Job Details

Job DescriptionGeneral Function: Acts as the first point of contact for the President's Office. Provides high quality, enthusiastic customer service to students, faculty, and staff. Provides high level clerical and reception support for the President's Office. Maintains the confidentiality of the office and privacy for sensitive information. Provides support and back-up for the Executive Coordinator and Administrative Coordinator in the operational details of the office. Characteristic Duties: Provides reception and general office support for the President's Office. Greets visitors and answers, screens and directs phone calls. Logs calls and distributes messages, as needed. Provides information and answers questions for individuals and refers them to appropriate resources as needed. Assists with monitoring budget activity and makes recommendations for transfers or adjustments. Processes invoices, check requisitions, purchase orders and other expenditure information and maintains appropriate records for specified programs and projects. Assists with President's and Chief of Staff's travel. Helps maintain the Operations Manual in the President's Office. Opens, sorts and distributes incoming office mail. Assists in mail preparation as needed. Places online service requests with campus Facilities, IT Service Desk, office supply vendor, and others as needed. Provides support for events and meetings, such as room scheduling, catering orders, response follow-up, assembling materials and scheduling/confirming appointments. Provides clerical assistance including proofreading, copying/scanning, and assembling materials. Assists with projects as needed. Performs other duties as assigned. Committed to the values and mission of Harper College. ResponsibilitiesSchedule: 9:00 am - 2:00 pm Hours per Week: Approximately 25 hours per week. Benefits: Prorated Sick & Vacation; Holiday Pay; and 2 Harper Tuition Waivers per semester. Working Conditions/Physical Requirements: Work is primarily indoor and sedentary in nature. Flexibility with work schedule required on occasion (early mornings, evenings and weekends). This position is not eligible for hybrid or remote work. Equipment/Tools Used: Utilize standard office equipment in order to perform duties of the job. Supervision: Under the supervision of the Executive Coordinator to the President. Also receives direction from the President, Chief of Staff/Vice President of External Affairs, and the Administrative Coordinator to the Chief of Staff. QualificationsEducation: High school graduate or equivalent. Some college preferred. Experience: Three years general office experience required. Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint) and internet. Excellent written and verbal communication, organizational and critical thinking skills required. Detail oriented; self-starter with high motivation. Able to meet deadlines. ***A resume and cover letter are required to complete the application process***About Us We are Harper College...the college in your community. The College was established by referendum in 1965 and opened September 1967. It is named for Dr. William Rainey Harper, a pioneer in the junior college movement in the United States and the first president of the University of Chicago. Harper College is now one of the nation's premier community colleges and one of the largest, serving approximately 29,000 students annually in Chicago's northwest suburbs. The College's academic programs prepare students for rewarding careers and for transfer to four-year universities. Harper offers associate degree and certification programs, advanced career programs, workforce training, professional development, continuing education classes, accelerated degree options for adults and developmental education programs. At Harper College, we are committed to fair and equitable compensation for all employees. In compliance with Illinois state law, we prioritize transparency in salary information. Our salary ranges reflect our dedication to attracting and retaining top talent while ensuring equitable pay practices.We encourage open discussions about compensation and invite you to reach out with any questions you may have regarding salary details. Harper College typically offers compensation up to the median market rate for this position. We aim to ensure our pay is competitive while aligning with both the role's requirements and the candidate's experience. To review all benefit information visit us at: