Office Assistant II - San Mateo County Community College District : Job Details

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

Please see Special Instructions for more details.

Required Application Materials All applicants are required to submit:

A completed online District application form (go to to complete the application and to apply for this position).

A resume that details all relevant education, training, and other work experience.

A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.

Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.

Position Information

Posting Number: 20141981S

Position Title: Office Assistant II

Location: Caada College

Department: Orientation/Assessment and Priority Enrollment

Position Number: 3C0131

Percentage of Full Time: 100%

FLSA: Non-Exempt (accrues overtime)

Months per Year: 12

Min Salary: $63,768 (annual)

Max Salary: $81,288 (annual)

Position Type: Classified Positions

Who We Are

The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, success, equity, and social justice for our students are longstanding goals. The Districts Students First Strategic Plan is focused on Student Success, Equity and Social Justice. We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning.

The Position

Under general supervision, the Office Assistant II performs detailed clerical and operational support for Orientation/Assessment and Priority Enrollment programs. Public contact is extensive, involving College and District staff, faculty, students, vendors, and regulatory agencies for the purpose of exchanging policy and procedural information.

Duties and Responsibilities

• Exchanges information with college staff and others regarding department services.
• Screens calls, visitors, and electronic inquiries.
• Sets up and tracks budget expenditures and files.
• Attends meetings to obtain and provide current information.
• Uses a database and computer software to maintain a variety of data and files.
• Composes and prepares correspondence and other materials.
• Schedules and proctors student placement tests.
• Performs other related duties as assigned.

Minimum Qualifications

• Graduation from high school and college courses in business administration or related field OR an equivalent combination of education and experience.
• Successful general clerical experience of increasing responsibility.
• Demonstrated cultural competence and understanding of diverse backgrounds.

Knowledge, Skills and Abilities

• Knowledge of office organizational procedures.
• Skill in multi-tasking and workload prioritizing.
• Skill in use of the Microsoft Office Suite.
• Ability to work effectively as part of a customer service team.

Physical Requirements

This classification requires data comparison and interpretation; work under deadline pressure; multi-tasking; attention to detail; manual dexterity; and flexibility.

Preferred Qualifications

Benefits include paid holidays, vacation and sick leave. The District pays a portion of monthly medical plan premiums and all dental and vision plan premiums for employees and eligible dependents.

Open Date

Open Date: 03/28/2025

First Review Date

First Review Date: 04/29/2025

Close Date

Open Until Filled: Yes

Conditions of Employment

Prior to employment, the selected candidate will be required to complete various verifications and background checks.

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer.

Accommodations

Applicants who have disabilities may request special accommodations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a current or former employee of a CalPERS agency?
• * Have you graduated from high school and taken college courses in business administration or related field?
• * Do you have successful general clerical experience?
• * Can you demonstrate cultural competence and understanding of diverse backgrounds?
• * Do you have experience with organization and maintenance of files?
• * Do you have experience with a variety of computer software?
• * Can you demonstrate skill in working as part of a customer service team?

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