Office Assistant- Bakersfield 1.1 - Universal Healthcare Mso Llc : Job Details

Job Type Full-time Description Location: Bakersfield, CA (Onsite) Classification: Full-Time This position is non-exempt and will be paid on an hourly basis. Schedule: Monday-Friday 8am-5pm Benefits:

• Medical
• Dental
• Vision
• Paid Time Off (PTO)
• Floating Holiday
• Simple IRA Plan with a 3% Employer Contribution
• Employer Paid Life Insurance
• Employee Assistance Program

Compensation: The initial pay range for this position upon commencement of employment is projected to fall between $19.00 and $23.74. However, the offered base pay may be subject to adjustments based on various individualized factors, such as the candidate's relevant knowledge, skills, and experience. We believe that exceptional talent deserves exceptional rewards. As a committed and forward-thinking organization, we offer competitive compensation packages designed to attract and retain top candidates like you. Position Summary The Office Assistant is a key member of the Finance team, supporting operational efficiency and ensuring smooth day-to-day office functions. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. The Office Assistant plays a critical role in maintaining facility operations, overseeing purchasing in alignment with financial approval processes, and ensuring resources are used responsibly. This position helps keep operations running efficiently, enabling staff to work productively in a well-maintained and well-equipped environment. Requirements Job Duties and Responsibilities

• Order and maintain inventory of office supplies, ensuring items are stocked, cost-effective, and approved through Finance as required.
• Manage purchasing for office needs, ensuring budget compliance and maintaining accurate expense records.
• Organize and maintain storage spaces, ensuring items are accessible and well-documented.
• Coordinate new workspace setup for employees, including equipment, supplies, and facility access.
• Maintain and update the office workbook, tracking supply orders, maintenance requests, and operational activities.
• Manage incoming and outgoing mail, ensuring timely distribution.
• Maintain facility keys, access logs, and oversee building access for employees, visitors, vendors, and contractors.
• Submit and track work orders for office maintenance and repairs, coordinating with outside vendors as needed.
• Run office-related errands such as purchasing supplies or delivering documents.
• Oversee office calendars and schedules for meetings, events, and facility use.
• Support meeting and event preparations, including seating, refreshments, and presentation materials.
• Maintain and stock the breakroom with approved items.
• Print and maintain an inventory of commonly used office documents and packets.
• Assist with office space planning projects, ensuring efficient use of space and resources.
• Support Finance in ensuring operational purchases meet fiduciary responsibilities.
• Assist with employee engagement activities as assigned by Finance leadership.
• Responsible for multiple locations and may require occasional travel to support operations.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Proven experience in office management, administrative support, or facilities coordination.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Ability to manage time effectively and meet deadlines.
• Ability to lift and move office supplies as needed.
• Bilingual proficiency in English and Spanish is a plus.

Physical Requirements:

• Prolonged periods of standing and walking throughout the facilities.
• Must be able to lift to 30 pounds on occasion to move equipment and supplies.
• Ability to bend, lift, stretch, climb, and crawl to maintain equipment and buildings as necessary.

Other Requirements:

• Possession of valid driver's license
• Proof of state-required auto liability insurance.
• Reliable transportation for office-related errands.