Office Assistant 2 Three Positions, Central Office; - StateJobsNY : Job Details

The Office of Mental Health (OMH) is recruiting for three open Office Assistant 2, G-9 positions in the Office of Financial Management, Consolidated Business Office Operations Unit. The Consolidated Business Office's (CBO) Operations Unit processes invoices/vouchers annually for OMH's Central Office and all of its facilities.

Specific duties may include, but are not limited to, the following:

• Maintain shared mailboxes in Outlook, by assigning, distributing and filing emails.
• Create, organize and maintain paper and electronic files including the scanning/faxing and photocopying of documents.
• Prepare and process vouchering transactions. This requires mathematical calculations and knowledge of the program area, and entry into the Statewide Financial System (SFS).
• Coordinate and review invoices, vouchers and payment transactions in SFS for OMH facilities.
• Review all invoices received for accuracy-Verify documentation needed for processing is complete.
• Operate office machines such as copiers, and computer printers and perform simple maintenance tasks.
• Accurately key data into various databases, software modules, Excel spreadsheets etc.
• Perform miscellaneous duties in support of the CBO mission as assigned.

Minimum qualifications:

• Non-Competitive HELPS Opportunity: One year of clerical experience.
• Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.
• Promotion Opportunity: In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Office Assistant 2, SG-9, at the Office of Mental Health, Central Office in Albany. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of a non-competitive promotion appointment are met. In order to be eligible for a non-competitive promotion examination, candidates must be a current Office of Mental Health employee and must have one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to SG-6 or higher.
• Qualifying titles are available at:
• Provisional Opportunity: In order to be eligible for a provisional appointment, candidates must be a current New York State employee and have one year of permanent competitive or 55-b/55-c service as: Office Assistant, clerical or keyboarding title allocated to SG-6 or higher. Qualifying titles are available at: Candidates appointed provisionally must take the next Civil Service examination for this title and their score must be reachable on the resulting eligible list before they can be permanently appointed. Candidates who do not pass the examination or do not achieve a reachable score may not be retained in the title. At this time, a date for the Office Assistant 2 examination has not been announced.

Additional comments: The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Free parking is available across the street. Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of NY HELPS, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

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