Office Assistant 2 - Facilities Finance (NY HELPS) - Veterans Staffing : Job Details

University at Buffalo Title: Office Assistant 2 - Facilities Finance (NY HELPS) Occupational Category: Clerical, Secretarial, Office Aide Salary Grade: 09 Bargaining Unit: APSU-Agency Police Services Unit (PBAofNYS) Salary Range: From $42641 to $42641 Annually Employment Type: Full-Time Appointment Type: Permanent Jurisdictional Class: Non-competitive Class Travel Percentage: 0% Workweek: Mon-Fri Hours Per Week: 37.5 Workday: From 12 AM To 12 AM Flextime Allowed? No Mandatory Overtime? No Compressed Workweek Allowed? No Telecommuting Allowed? No County: Erie Street Address: xxx City: Buffalo State: NY Zip Code: 14214

Duties Description Position Summary: University Facilities is seeking an Office Assistant 2. This role will be responsible for supporting departmental time keeping, customer setup / invoicing, departmental human resources related administrative needs and other duties as assigned.

Specific responsibilities include but are not limited to:

• Maintaining employee records in the department's work order system; ensuring they reconcile with official HR records.
• Reviewing and entering payroll data into the department's work order system. This includes developing a general understanding of payroll rules and working with employees, supervisors, and the Central Payroll department to assist with problem resolution.
• Assisting supervisor with managing / updating hourly rates and service rates in the department's work order system.
• Support the department's billable work order process. This includes assisting Customer Service in setting up new customer accounts, reviewing and distributing invoices, supporting problem resolution, and assisting with collection of payment.
• Assisting with HR related administrative duties such as updating organization charts, assisting with recruitment related activities (e.g. coordinating interview dates / times, generating and sending declination, offer, etc. letters), assistance with on/off boarding activities.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Non-competitive (NY HELPS): One year of clerical experience OR Competitive (NON-NY HELPS): Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title. Reassignment Requirement: You must hold the same title at the University at Buffalo. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Preferred Qualifications:

• Ability to problem solve
• Attention to detail / organized
• Effective communicator (oral and written)
• Demonstrated customer service experience
• Effective time management skills and ability to prioritize in order to meet critical payroll related deadlines
• Demonstrated experience with Microsoft Outlook, Word, Excel, and Visio

Additional Information: University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply. Some positions may require additional credentials or a background check to verify your identity.

Name: Margaux Benoit Telephone: 716-###-#### Fax: xxx Email Address: [email protected] Address: Street: xxx City: Buffalo State: NY Zip Code: 14214

Notes on Applying: Applications for this position will only be accepted online. To apply, please visit UB Jobs.