Salary: $25.86 - $32.45 Hourly Location : Tacoma, WA Job Type: Career Service - Full Time Remote Employment: Flexible/Hybrid Job Number: 25-00599 Department: Human Services Division: HS-Dev Dis Opening Date: 08/18/2025 Closing Date: 8/22/2025 11:59 PM Pacific Description The role is hybrid with one to two days in office, 8:00-4:30 with some evenings supporting board meetings. Position Summary Why It's a Great Opportunity: We're looking for an administrative professional who brings strong customer service and office support experience to our team. In this role, you'll help us support vital programs in the You will:
- Organize and provide administrative support for 4 provider meetings and 3 advisory groups including distribution of materials, scheduling, logistics, and taking notes. These meetings are held in various formats including in-person, hybrid, and remote.
- Provide administrative support to colleagues across the division by coordinating events, preparing reports and correspondence, and helping us keep accurate records.
- Communicate regularly with team members and partners in person and through email, phone, video conferencing, and instant messaging.
- Assist with responding to and processing referrals for the Early Support for Infants and Toddlers Program, including completing data entry and communicating with parents, physicians, and community partners.
- Help us stay organized, on track, and focused on our shared goals.
Why It's a Great Department: Pierce County Human Services is the community and human services arm of the Pierce County government. It is the largest contributor to Pierce County's safety net, providing services and funding to nearly 170 agencies and governmental jurisdictions. The department collaborates with its community partners, including other public and non-profit funders and service providers, to understand current and emerging community and human services' needs. The department strives to create and invest in a comprehensive and integrated regional services system. We encourage you to learn more about our department by clicking How to be Successful in the Role: We are looking for someone with comfortable managing multiple tasks and staying organized in a fast-paced environment. Who is skilled in Microsoft Office tools like Word, Excel, PowerPoint, Outlook, and Teams. Someone who pays attention to details is curious, flexible, and open to learning new systems and tools. And someone with a growth mindset who enjoys working as part of a team and giving back to the community. Your Future in this Role: Throughout the onboarding process, you will meet with the Supervisor and program staff to regularly discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position offers multiple career growth and promotional opportunities in Pierce County to build a great career. Core Daily Responsibilities:
- Prepare a variety of routine material and correspondence from written material and recording; proofread and ensure correct grammar, spelling, punctuation, and capitalization on department correspondence.
- Organize, maintain, and retrieve information and documents from files and records.
- Process requisitions, vouchers, and invoices; validate payments and place orders for department.
- Receive and process routine to moderately complex forms and applications, i.e., determines regulatory or procedural compliance; computes or verifies data, fees or payments; assists in the proper completion of forms or documents; and researches governing directives to answer questions and resolve routine problems encountered. May also provide information and advice in response to questions raised by the public served
- Perform receptionist and general office duties; respond to routine inquiries by telephone or person-to person; fulfill requests for publications or office supplies.
- Take minutes at meetings. Operate standard office equipment such as copiers, typewriters, personal computers or word processors, postage machines, calculators, and recorders. May verify, code and proofread input and output data.
A classification description with a more detailed list of essential functions can be found Qualifications
- One year of general clerical work experience.
- Additional education or related experience may substitute for the recruiting requirements.
- A valid Washington State driver's license may be required when travel is required for the position.
- Attach a resume with your application.
As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration. Supplemental Information To be considered for this opportunity, please:
- Complete and submit a detailed online Pierce County Employment Application by selecting APPLY above or go to: www.piercecountywa.org/jobs.
- If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title.
- Attach a resume with your application.
- If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application, testing process, or need this job announcement in an alternative format may call Human Resources at (253) ###-####, at least two days prior to the need.
At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home? We are unable to sponsor or take over sponsorship of an employment visa at this time. Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our , and a County Book Club. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of and , , staff training and other compensation benefits that you can mix and match to meet your current and future needs. Our benefits:Vacation (Annual Leave) After approximately six months, employees receive six days of vacation leave. Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows: Vacation Accruals: During years 1-3, 12 Days During years 4-7, 16 Days During years 8-13, 20 Days During years 14-18, 23 Days During years 19, 24 Days During years 20, 25 Days During years 21, 26 Days During years 22, 27 Days During years 23, 28 Days During years 24, 29 Days During years 25 & thereafter, 30 Days A maximum of 45 days may be carried from one year into the next. Pro-Rated for Part-Time based on % of 1.0 FTE. Military Leave: Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year. Holidays: Some full-time employees are entitled to eleven paid holidays as follows: New Year's Day - January 1 Martin Luther King, Jr's birthday - Third Monday in January President's Day - Third Monday in February Memorial Day - Last Monday in May Juneteenth - June 19 Independence Day - July 4 Labor Day - First Monday in September Veteran's Day - November 11 Thanksgiving Day - Fourth Thursday in November & Friday after Christmas Day - December 25 Personal Holidays: Regular full-time and regular part-time employees, and employees occupying limited duration positions, shall also receive two additional paid personal holidays. Paid personal holidays shall only accrue for those employees on County payroll as of January 1 of each year or the first work day following January 1 and must be taken during the calendar year in which it was accrued. Furlough: Some Pierce County employees may be designated to receive 10 furlough days per year in lieu of holidays. Furlough days are available for use on January 1 and must be scheduled and taken within the calendar year. Employees who leave employment with Pierce County must reimburse the employer for used furlough days based upon the number of remaining holidays. Sick Leave: Sick leave accrues on a bi-weekly basis, at the rate of one day per month. Insurance Benefits: Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. To view premium rates, summary of benefit coverage, and other information, please visit the website. Retirement and Deferred Compensation: Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the web site. Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security: All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system. Miscellaneous Benefits: Please visit website for more information. Telework/Remote Options: Some departments allow for telework or work-from-home options dependent on the body of work. Learn more about our telework policy **All employees are required to be WA State residents after 30 days of employment.
