Office Assistant (10 Month) - South St. Paul Public Schools : Job Details

Position Type: Clerical/Office Assistant Date Posted: 8/25/2025 Location: Lincoln Center Elementary School Effective immediately, Lincoln Center Elementary is accepting online applications for the position of Office Assistant. This is a 10-month position. Employee Group: Office & Professional FLSA Status: Nonexempt Reports to: Elementary Principal Application Process To be considered for the position, submit online application at www.sspps.org. Posting will remain open until the position is filled. Job Summary Provide clerical support to building administration, students, building staff, parents/guardians, and district staff in matters pertaining to the established procedures. Job Functions

• Perform clerical duties such as typing and distribution of correspondence, forms, and surveys, answering phones, schedule appointments, greeting and screening visitors and answering questions or directing visitors to appropriate locations, filing, copying, processing mail, scheduling appointments, organizing department information, and maintaining records.
• Greet and sign in all building visitors and ensure policies and procedures are followed.
• Assist school personnel, volunteers, parents and students as needed.
• Provide work direction to high school student volunteers in the office.
• Assist building administration with MCA distribution and collection of material, mailing of material and student results.
• Receive attendance calls and do daily attendance calls on student absences not reported to the office.
• Prepare attendance records for report cards.
• Manage, update and maintain accurate student attendance records and communication logs with families.
• Send attendance letters/communication to families following district protocols for tardy/absence.
• Assist with all school events.
• Assist with management of non-custodial parent and homeless student information.
• Assist with distributing information, including report cards, newsletters, etc. to families.
• Assist with fire drills, evacuations, and lockdowns.
• Assist in areas or projects as needed.
• Model the IB Learner Profile for students, families and staff.
• Adhere to district policies and procedures.
• Other duties as assigned

Knowledge, Skills and Abilities Required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of High School Diploma or equivalent.
• One to three years previous experience in a clerical position, preferably in a school setting.
• Ability to effectively perform clerical duties such as filing, typing, copying, maintaining routine records, and answering the phone.
• Proficient computer skills including use of Word, Excel, Outlook and databases.
• Ability to manage time well and complete tasks in a timeline manner
• Demonstrated excellent customer service skills
• Ability to communicate effectively both orally and in writing with staff, parents, students and community members
• Proven ability to establish and maintain cooperative and effective working relationships with students, parents, community members and staff
• Ability to work independently with little work direction
• Ability to maintain confidentiality, understand and follow data privacy rules and regulations related to students and staff.
• Demonstrated prompt, regular and reliable attendance

Physical Requirements Regularly required to sit, stand, walk, talk, hear, operate a computer and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Vision abilities required include close vision. Salary & Benefits at South St. Paul Public Schools: We offer a competitive salary and benefits package.

• Houry rate of $22.60-$25.04 per hour
• HealthPartners coverage for medical and dental
• 403(b) retirement with district match
• TRA or PERA Retirement Association benefits
• Flexible spending account
• Paid time off and leave benefits
• Complete benefits details available through Human Resources. Benefits vary by position and contract.