Office Assistant 1, SG-06 - StateJobsNY : Job Details

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

The Department of Financial Services (DFS) is seeking candidates for Office Assistant 1 positions in Human Resources Management. Duties include, but are not limited to, the following:

• Greets and assists visitors in Human Resources;
• Answers telephones, responds to standard inquiries concerning the Human Resource Management office and refers technical questions to appropriate staff;
• Manages various Human Resources calendars;
• Monitors and responds to multiple HR e-mail boxes and dispatches to appropriate staff members for handling;
• Works with Human Resources Specialists and Business Units to coordinate and schedule interviews in Outlook for both in person and/or virtual Teams meetings, serves as first point of contact for candidates;
• Establishes and maintains manuals and automated files, searches for and retrieves materials and periodically purges obsolete materials;
• Performs general office duties, opens, sorts and distributes incoming mail to appropriate staff; maintains inventory of HR supplies and orders as necessary, follows established guidelines;
• Issues HR related notifications for separations, non-employees, and other miscellaneous changes;
• Works closely with the recruitment team to publish job vacancy announcements on the DFS Website, DFS Intranet, and StateJobsNY;
• Sends out all employee email announcing vacancies, logs posting information in spreadsheet, and tracks deadlines and saves electronic copy in appropriate folder;
• Compiles materials for HR Specialists review;
• Conducts reference checks; and
• Performs special projects / other duties in support of office operations.

Appointment Method:

Minimum Qualifications: There are no minimum education or experience requirements for this title.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments.

At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

List Appointment: Candidates must be reachable on the Civil Service eligible list for 26-711010.

55 b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law 55b/c. Information about this program can be found here.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website.

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Salary: $36,232 - $44,828

Appointment Status: Permanent

Note: Due to the nature of this position, the incumbent will be required to physically report to the office full time; telecommuting will not be allowed.

Some positions may require additional credentials or a background check to verify your identity.