Office Assistant 1 - StateJobsNY : Job Details

Office Assistant 1

StateJobsNY

Job Location : Albany,NY, USA

Posted on : 2025-08-18T07:40:17Z

Job Description :
Job Title

Duties Description

Description Of Job Duties:

Duties include but are not limited to:

  • Review collateral documentation received from lenders and update the Debt Management and Collection System.
  • Request Promissory Notes and storage location documentation from lenders/servicers.
  • Review loans eligible for mandatory assignment to the federal government. Process corrections for accounts that fail edits. Prepare files to be sent to the U.S. Department of Education.
  • Maintain, update and correct various spreadsheets, reports, and databases.
  • Prepare routine reports or assist others in the preparations of reports, following established guidelines.
  • Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.
  • Receive, screen, review, and verify documents, forms, promissory notes, and other documents for completeness, content, and accuracy.
  • Review monthly General Ledger Account reconciliations to follow up on and resolve outstanding issues.
  • As needed and as directed, contact various internal and external parties to obtain information.
  • Enter data and information into and retrieve data and information from computerized systems.
  • Assist in gathering or compiling data for reports, tables, or other products.
  • Process incoming and outgoing mail.
  • Filing, faxing, and scanning.
  • Other duties as assigned.

    • NYS is an equal opportunity employer. Benefits of Working for NYS Generous benefits package, worth 65% of salary, including:

    • Holiday & Paid Time Off
    • Health Care Benefits
    • Additional Benefits

    Preferred Qualifications:

    • Proficient in Microsoft Office
    • Work independently
    • Be Detail Oriented
    • Use effective time management
    • Be able to communicate efficiently verbally and in writing
    • Offer constructive feedback and provide suggestions to improve current procedure
    • Using the skills above would allow new staff to research and resolve account issues.

    Method Of Application: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at [email protected] by the filing deadline listed in this posting. Please include Vacancy # 3899

    Some positions may require additional credentials or a background check to verify your identity.

    Apply Now!
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