Office Assistant 1 - NY Staffing : Job Details

Office Assistant 1

NY Staffing

Job Location : Albany,NY, USA

Posted on : 2025-08-20T14:25:34Z

Job Description :
Office Assistant 1

Title: Office Assistant 1

Occupational Category: Clerical, Secretarial, Office Aide

Salary Grade: NS

Bargaining Unit: ASU - Administrative Services Unit (CSEA)

Salary Range: From $18 to $18 Hourly

Employment Type: Full-Time

Appointment Type: Temporary

Jurisdictional Class: Competitive Class

Travel Percentage: 0%

Workweek: Mon-Fri Hours Per Week: 37.5

Workday: From 8 AM To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County: Albany

Street Address: 99 Washington Ave

City: Albany

State: NY

Zip Code: 12110

Duties Description

Duties include but are not limited to:

  • Review collateral documentation received from lenders and update the Debt Management and Collection System.
  • Request Promissory Notes and storage location documentation from lenders/servicers.
  • Review loans eligible for mandatory assignment to the federal government. Process corrections for accounts that fail edits. Prepare files to be sent to the U.S. Department of Education.
  • Maintain, update and correct various spreadsheets, reports, and databases.
  • Prepare routine reports or assist others in the preparations of reports, following established guidelines.
  • Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.
  • Receive, screen, review, and verify documents, forms, promissory notes, and other documents for completeness, content, and accuracy.
  • Review monthly General Ledger Account reconciliations to follow up on and resolve outstanding issues.
  • As needed and as directed, contact various internal and external parties to obtain information.
  • Enter data and information into and retrieve data and information from computerized systems.
  • Assist in gathering or compiling data for reports, tables, or other products.
  • Process incoming and outgoing mail.
  • Filing, faxing, and scanning.
  • Other duties as assigned.

    • NYS is an equal opportunity employer.

    Benefits of Working for NYS

    Generous benefits package, worth 65% of salary, including:

    • Holiday & Paid Time Off
    • Up to Thirteen (13) days of paid vacation leave annually
    • Up to Five (5) days of paid personal leave annually
    • Up to Thirteen (13) days of paid sick leave annually for CSEA or PEF; up to eight (8) days of paid sick leave annually for M/C
    • Up to three (3) days of professional leave annually to participate in professional development
    • Initially positions will work full-time in the office and a hybrid telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview.
    • Eligible employees and dependents can pick from a variety of affordable health insurance programs
    • Family dental and vision benefits at no additional cost
    • New York State Employees' Retirement System (ERS) Membership
    • NYS Deferred Compensation
    • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
    • Public Service Loan Forgiveness (PSLF)
    • And many more.
    Minimum Qualifications

    Preferred Qualifications:

    Proficient in Microsoft Office

    Work independently

    Be detail oriented

    Use effective time management

    Be able to communicate efficiently verbally and in writing

    Offer constructive feedback and provide suggestions to improve current procedure

    Using the skills above would allow new staff to research and resolve account issues.

    Method of Application

    Apply by submitting an updated resume and cover letter to Human Resources via e-mail at [email protected] by the filing deadline listed in this posting. Please include Vacancy # 3899

    NYS is an equal opportunity employer.

    Apply Now!
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