Office Assistance (Full-Time) DDS Dept - The Salvation Army : Job Details

Responsibilities

• Answers phones and take messages.

• Types and prepares reports, meeting minutes and plans requested by the Operational Manager and/or Director of DDS.

• Performs typing and clerical needs for the DDS Department.

• Completes research for necessary information needed for the programs.

• Monitors office supplies and equipment and orders supplies as needed.

• Maintains accurate ledgers according to agency regulations on expenses and contributions submitted from the programs.

• Check all submitted documents and requests for accuracy and requirements prior to submitting them to Social Services Administration for approval.

• Submits program requests for approval to Social Services Administration.

• Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.

• Keeps records of all documents processed through the DDS Department.

• Submits all financial and statistical reports as requested by the Operational Manager.

• Attends all meetings relevant to fiscal matters as assigned by the Operational Manager and/or Director of DDS.

• Performs clerical functions for multiple programs, including data entry, filling, and distributing mail.

• Handles billing matters by processing check requests, interacts with vendors, and maintains petty cash.

• Establishes, maintains files, records according to agency regulations which include staff time sheets.

• Manage office petty cash and submit receipt weekly.

• Work with external vendors to obtain outstanding invoices.

• Supervise and train volunteers to ensure compliance with agency standards.

• Contact vendors for pricing and prepare appropriate requests for payment as needed.

• Set up prospective candidate(S) for interviews for all senior staff openings.

• Complete weekly meeting with the Operational Manager for update on department.

• Gathers employee time sheets weekly, secures department head approval and remits to payroll.

• Attends meetings, Seminars and job fairs as assigned by the Operational Manager and/or Director of DDS.

• Sweeps and mops to maintain a neat and organized environment in the DDS office.

• Request follows up and submit with all programs and Maintenance Supervisor on their credit card receipts related to the DDS program.

• Keep record of supplies within the DDS offices and report all deficiencies.

• The essential functions for the job include, but are not limited to, the duties in the job description.

• Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.

Qualifications

• Minimum Associate Degree, with 2 years of business/administrative training or experience.

• Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm)

• Bilingual preferred

• Have a pleasant telephone manner and attention to detail.

• The ability to work in a fast-paced environment while maintaining a positive demeaner.

• Excellent organizational, time management, and interpersonal skills.

• Must have people skills with experience working in customer service.

• Has respect and consideration for the individuals being served.

Job LocationsUS-NY-St. Albans | US-NY-South Ozone Park | US-NY-Flushing | US-NY-Brooklyn | US-NY-Brooklyn | US-NY-Bronx | US-NY-Jamaica

Job ID 2025-13701

Category Developmental Disabilities

Compensation Salary is $25.00/HR

Type Regular Full-Time