Office Administrator - LAS Course & Curricula - University of Illinois : Job Details

Office Administrator - LAS Course & Curricula College of Liberal Arts & SciencesUniversity of Illinois at Urbana-Champaign The College of Liberal Arts & Sciences is searching for an Office Administrator to provide primary administrative support to two College of Liberal Arts & Sciences (LAS) Associate Deans, along with other LAS Deans as needed and assigned. Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings. Duties & Responsibilities Courses, Curricula & General Education

• Guide and support sponsors with the entry of course and curriculum related information into campus course systems and ensure that proposals are complete and supporting documents are attached.
• Conduct pre-reviews of all courses, curriculum, and general education proposals to ensure that all fields and documents follow LAS and campus policies, requirements, and guidelines.
• Assist with meeting scheduling and agenda distribution of Courses & Curricula, General Education, and any other designated committees; ensure that all files are organized in proper formats for reviews by these committees; communicate as needed with college units to obtain additional information, as necessary; attend committee meetings; post minutes of meetings and update appropriate files; and follow-up with reminders.
• Work with campus-level staff, as necessary, to seek strategic advice on matters of courses, curricula, academic policy, and procedures.
• Coordinate and complete annual reviews of course and curricular items, such as red box error reports, special topics courses reviews, 6-10 violation reports, course fee reviews, and stale and stalled courses and programs.
• Update LAS webpages and documents therein dealing with courses, curricula, and academic policies.
• Assist in the college's Academic Catalog revisions.
• Manage the retention of records for the college relating to courses and curricula and general education materials.
• Other related administrative duties, as assigned to further the mission of the unit.

LAS Administration Support

• Meeting scheduling and agenda distribution for the LAS Policy & Development committee; ensure that all files are organized in proper formats for review; communicate as needed with college units to obtain additional information, as necessary; attend committee meetings; post minutes of meetings and update appropriate files; and follow-up with reminders.
• Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings.
• Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.
• Co-manage the Associate Deans' calendars, including scheduling, resolving conflicts, coordinating meeting locations, preparing required materials, and ensuring they have all necessary information for each meeting.
• Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.
• Attend and participate in staff meetings with Associate Dean for Curricula and Academic Policy and/or Assistant Director for Course and Curricula Development.
• Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.
• Serve as a liaison between the LAS Front Office and Curricula and Academic Policy unit and provide front office support as needed.
• Other related administrative duties, as assigned to further the mission of the unit.

Required Qualifications High school diploma or equivalent.Any one of the following from the categories below:Four (4) years (48 months) of work experience comparable to the third level of this series.Two (2) years (24 months) of work experience comparable to the fourth level of this series. Preferred Qualifications Familiarity with campus systems including CIM-C, CIM-P, Courseleaf & Chrome River. Successful Candidates Will Have

• Ability to communicate effectively with others.
• Excellent interpersonal skills and professional acumen.
• Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.
• Commitment to creating an inclusive environment.
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
• Ability to remain calm and productive in a busy work environment with frequent interruptions.
• Ability to be self-motivated, prioritize tasks, ability to easily and quickly pivot from one task to another, and exercise good judgment.
• Excellent attention to detail.
• Excellent time management skills.
• Ability to use discretion and maintain confidentiality in all business matters. Ability to handle sensitive matters with tact and diplomacy.
• Knowledge of University and College requirements, procedures, rules and regulations.
• Extensive knowledge of PC-based tools including Word, Excel and database applications.

Appointment Information This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for this position is $45,000 - $55,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Hybrid work options may be available for this position after an initial on-site training period, with the ability to be on-site at the Champaign-Urbana campus as needed per the University of Illinois workplace flexibility guidelines- Sponsorship for Work Authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on Wednesday, August 20th, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-###-####. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. TheUniversity of Illinois must also comply with applicable federal export controllaws and regulations and, as such, reserves the right to employ restrictedparty screening procedures for applicants. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-###-####, or by emailing [email protected]. Requisition ID: 1031673 Job Category: Administrative Support Apply at: