Office Administrator - Triup : Job Details

Job Category Admin / Secretary Location El Segundo, CA Salary Range $60,000.00 - $75,000.00 Summary We are seeking a highly organized, bilingual (Japanese-English) Office Administrator who will play a key role in supporting accounting functions, operations, and general office administration. This position handles confidential and time-sensitive information and is expected to work collaboratively across teams while managing a variety of administrative and communication tasks.The ideal candidate is someone who thrives in a small team environment, values collaboration, and is flexible and resourceful-especially as we are still in the process of establishing our benefits program and employee handbook. We welcome applicants who are comfortable working in a dynamic setting and contributing to a growing organization. Key Responsibilities Accounting Support

• Assist with data entry and the preparation and organization of financial records including invoices, receipts, and bank statements.
• Enter monthly data into management formats and check for variances against the budget.
• Process transactions for accounts payable and receivable using online banking platforms.
• Prepare consolidated financial statement packages for the company and related project LLCs for reporting to the Japan HQ.
• Assist in reviewing financial statements (Balance Sheet, P&L, Cash Flow) and facilitating smooth communication with the Japan HQ.

Operations Support

• Maintain project reports, including budget tracking sheets, property occupancy data, turnover records, and contracted rent details.
• Support the evaluation of leasing effectiveness for each project.
• Assist in preparing presentation materials for new and existing projects and partners.

Office Administration

• Perform general office duties such as answering calls, managing mail, filing, and data entry.
• Maintain accurate records in both physical and digital formats.
• Ensure compliance with company procedures, policies, and deadlines.
• Prepare and process monthly expense reimbursements.
• Manage and organize office supplies and equipment.
• Coordinate meeting schedules, appointments, and business travel arrangements (airfare, hotel, restaurant bookings).
• Provide basic IT support and escalate issues to vendors when needed.
• Assist in drafting, proofreading, and formatting business correspondence, reports, and project summaries.
• Communicate professionally and openly with internal teams, clients, and vendors.
• Perform other tasks as assigned by Management and Japan HQ.

Qualifications

• Bachelor's degree in Accounting, Business Administration, or a related field, or equivalent experience.
• 2+ years of experience in accounting or administrative roles preferred.
• Strong attention to detail and accuracy in handling sensitive information.
• Proven ability to collaborate with cross-functional and international teams.
• Excellent organizational and multitasking skills.
• Able to work independently and as part of a team.
• Strong verbal and written communication skills.
• Fluency in both Japanese and English is required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential.