Office Administrator - The CAZA Collective : Job Details

POSITION SUMMARY We are seeking an experienced and highly organized Office Administrator to serve as the right hand to a key executive within our client's fast-paced fine jewelry office. The ideal candidate is resourceful, tech-savvy, and thrives on ensuring day-to-day operations run smoothly. You will take ownership of delegated tasks, follow through on time-sensitive projects, and help maintain oversight of key business functions. This is a high-responsibility position ideal for someone who excels at multitasking, problem-solving, and executing in a deadline-driven environment. The office is lean, fast-paced, and hardworking and a great fit for someone who thrives under pressure and enjoys being a go-to support for leadership. ESSENTIAL JOB RESPONSIBILITIES Responsibilities: • Support daily operations and administrative needs for a key executive, including task tracking, project coordination, and internal follow-ups. • Assist with data entry, document creation, and report formatting using Excel, PowerPoint, and proprietary software. • Serve as a liaison between leadership and other office staff to ensure communication and deadlines are upheld. • Coordinate internal logistics such as product returns, inventory entries, and repair workflows. • Help oversee work quality and accountability of other administrative team members as needed. • Troubleshoot operational issues and escalate when necessary to maintain efficiency. • Participate in meetings and take notes or actions as needed to follow through on execution. • Help cross-train other staff on basic administrative processes and documentation. Candidate Attributes Include: • Exceptional attention to detail and organizational skills. • Fast learner with strong tech and software proficiency. • Proactive, solution-oriented, and dependable. • Capable of managing up and stepping into leadership gaps when needed. • Collaborative yet confident in holding others accountable. • Thrives in a deadline-driven, fast-moving environment. QUALIFICATIONS • Minimum 2-3 years of experience in an administrative or office support role (jewelry or luxury goods industry experience a plus). • Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint. • Experience working in small, high-volume office environments preferred. • Strong written and verbal communication skills. • High degree of discretion and professionalism when handling sensitive tasks. • Associate's degree required; bachelor's degree preferred in business, operations management, communications, or a related field. WORKING CONDITIONS/ENVIRONMENT Location: Onsite - Great Neck, NY Schedule: Monday through Friday, 8:30 AM - 6:00 PM COMPENSATION • Salary range: $55,000 - $65,000 annually (depending on experience) • Performance-based annual reviews and growth potential BENEFITS & PERKS • Paid time off including vacation, holidays, and sick days • Monthly healthcare stipend (up to $500/month after 90 days) • Collaborative, family-run environment with hands-on leadership • Opportunity to make a meaningful impact and grow with the company About the Company: Our client is an established fine jewelry brand recognized for exceptional craftsmanship and long-standing relationships with retailers across the United States. Their collections feature a range of styles and price points designed to appeal to a diverse customer base, making them a trusted partner to independent jewelers nationwide. This role requires U.S. work authorization, as it is based in the United States. Please be advised that sponsorship for employment visas is not available through CAZA Collective or our clients. The CAZA Collective is proud to represent leading organizations across various industries. We celebrate diversity and are committed to fostering an inclusive and equitable hiring process.