Office Administrator - Whiteford, Taylor & Preston : Job Details

Join to apply for the Office Administrator role at Whiteford, Taylor & Preston LLPJoin to apply for the Office Administrator role at Whiteford, Taylor & Preston LLPGet AI-powered advice on this job and more exclusive features.Whiteford, Taylor & Preston LLP provided pay range This range is provided by Whiteford, Taylor & Preston LLP. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.Base pay range $95,000.00/yr - $125,000.00/yrJob Title: Office AdministratorLocation : Falls Church, VA and Washington, DCJob Type: Full-Time, ExemptJob SummaryThe Office Administrator is responsible for the business administration and day-to-day operations of assigned Whiteford offices and may support additional locations as needed. This role oversees all administrative support functions—including personnel management, event coordination, facilities, and IT support—to ensure efficient, organized, and professional office operations. The Office Administrator directly supervises non-attorney staff such as Paralegals, Legal Administrative Assistants (LAAs), Receptionists, and Support Services staff. This position reports to the Director of Office Administration and works closely with the Office Managing Partner to align operations with firm goals and priorities.Key ResponsibilitiesClient Service & Operational OversightFoster a professional, client-focused environment that delivers excellent service to internal and external clients.Anticipate needs, resolve inquiries promptly, and ensure consistent operational excellence.Administer and monitor adherence to firm policies and procedures.Collaborate with other Office Administrators and the Director of Office Administration to share best practices and maintain firm-wide consistency.Supervise, schedule, and assign non-attorney staff to ensure effective workload distribution and legal support.Manage staff performance, address issues through coaching and performance plans, and implement corrective actions in collaboration with HR.Oversee recruitment, hiring, onboarding, and retention of non-attorney staff.Support staff development through ongoing training and mentoring.Coordinate and provide input on annual evaluations and compensation recommendations.Monitor office dynamics to proactively resolve employee relations issues.Office OperationsOversee planning and use of office resources to support business needs.Facilitate integration of new hires, including lateral attorneys and associates.Coordinate office events and functions.Ensure compliance with records management protocols, including offsite storage.Maintain a safe and healthy work environment in accordance with firm and building policies.Liaise with the IT department to support office technology needs.Facilities ManagementManage office space planning and moves to ensure effective, secure operations.Maintain accurate records of personnel directories, LAA assignments, and floor plans.Serve as primary contact for building management and security on maintenance and facility issues.Act as safety coordinator and support emergency preparedness protocols.Oversee procurement and maintenance of office equipment and supplies.Ensure all common areas (e.g., reception, conference rooms, kitchen, lounge) are clean, organized, and presentable.Oversee daily operations to ensure consistency with firm standards.Administer the firm's Parking and/or Commuter Benefit Program as applicable.Perform other duties as assigned.QualificationsBachelor's degree in business administration, management, or related field—or equivalent experience.Proven experience in office administration, preferably within a law firm or professional services setting.Strong leadership and supervisory skills and demonstrated success in managing staff.Excellent communication, interpersonal, and organizational skills.Discretion and the ability to handle confidential information appropriately.Familiarity with HR practices, including recruiting, training, performance management, and employee relations.Working knowledge of space planning and facilities management.Experience working with external vendors and service providers.What We Offer:A competitive salary and benefits package.Opportunities for professional growth and development within a dynamic and supportive environment.A collaborative culture that values innovation, integrity, and inclusivity.We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Seniority level Seniority level Mid-Senior levelEmployment type Employment type Full-timeJob function Job function Management, Administrative, and Strategy/PlanningIndustries Law PracticeReferrals increase your chances of interviewing at Whiteford, Taylor & Preston LLP by 2xInferred from the description for this job Washington, DC $50,000.00-$55,000.00 3 weeks agoWashington, DC $50,000.00-$55,000.00 1 week agoWashington, DC $50,000.00-$60,000.00 3 weeks agoWashington, DC $30,000.00-$35,000.00 9 months agoReceptionist/Administrative Assistant - $55K-$58K - DC Washington, DC $55,000.00-$58,000.00 1 week agoWashington, DC $55,000.00-$60,000.00 3 hours agoArlington, VA $66,800.00-$142,800.00 1 week agoWashington, DC $100,000.00-$120,000.00 1 week agoWashington, DC $65,000.00-$85,000.00 2 weeks agoWashington, DC $85,000.00-$95,000.00 1 week agoWe're unlocking community knowledge in a new way. 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