Office Administrative Assistant - CyberX Info System : Job Details

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You'll Do

Administrative Support

• Oversee daily office operations and provide general support to staff
• Maintain organized filing systems (digital and paper)
• Schedule meetings, prepare agendas, and record minutes
• Respond to general phone and email inquiries
• Assist with document formatting, proofreading, and preparation

Accounting Support

• Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
• Assist with invoice generation, expense tracking, and monthly reconciliations
• Help manage accounts payable/receivable records
• Coordinate with external accountants on reporting and tax preparation
• Support budget tracking and procurement processes

IT & Tech Support

• Provide basic tech support (email setup, printer issues, etc.)
• Assist with software updates and installations
• Help maintain the company website or CMS (e.g., WordPress)
• Track IT inventory (hardware/software)
• Liaise with external IT providers when needed

Required Qualifications

• High school diploma (Associate degree or higher preferred)
• Experience in office administration or accounting support
• Proficient with Microsoft Office and Google Workspace
• Familiar with accounting tools like QuickBooks, Xero, or similar
• Comfortable with basic IT troubleshooting and support