Office Administrative Assistant - UW Health SwedishAmerican : Job Details

Job Title: Part-Time Office Administrative Assistant

Location: UW Health SwedishAmerican – [Remote]

Employment Type: Part-Time (20–25 hours/week)

About UW Health SwedishAmerican:

UW Health SwedishAmerican is dedicated to delivering compassionate care and excellence in service to our patients and communities. As part of the UW Health system, we are proud to combine nationally recognized healthcare expertise with a deep commitment to the well-being of the people we serve.

Position Summary:

We are seeking a motivated and detail-oriented Office Administrative Assistant to support daily administrative operations in a fast-paced healthcare environment. This is an excellent opportunity for someone who is organized, dependable, and thrives in a role that supports both clinical staff and patients.

Key Responsibilities:

• Greet and assist patients, visitors, and staff in a professional and courteous manner
• Answer phones, take messages, and route calls to appropriate personnel
• Schedule appointments and manage calendars for medical providers or department leaders
• Prepare, maintain, and file documents including medical records, reports, and correspondence
• Coordinate supply orders, manage office inventory, and process invoices as needed
• Assist in organizing meetings, preparing agendas, and taking meeting minutes
• Ensure compliance with HIPAA and organizational policies in handling confidential information
• Support overall efficiency of office operations and contribute to a positive team environment

Qualifications:

• High School Diploma or equivalent required
• 1+ year of administrative or office support experience, preferably in a healthcare setting
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with electronic medical records (EMR) systems is a plus
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage time effectively

Preferred Qualifications:

• Experience working in a hospital or clinic environment
• Associate degree in Business Administration, Health Sciences, or related field

What We Offer:

• A supportive and collaborative team environment
• Opportunities for career growth within UW Health
• Competitive part-time compensation
• Access to professional development and employee resources