Office/Admin Assistant - System One : Job Details

Job Title: Office/Admin Assistant Location: Jersey City, New Jersey Type: Direct Hire Compensation: $60,000 annually Contractor Work Model: Onsite Hours: 9AM-5PM Mon-Fri Benefits: Full benefits including medical, dental, vision, 401k, paid holidays, and strong PTO. Role Summary We are seeking a professional and detail-oriented Receptionist / Office Assistant with 3–5 years of experience. This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager. The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to manage mailings, FedEx, and other clerical functions. Duties and Responsibilities: Greet and welcome visitors, vendors, and employees professionally Answer calls and relay accurate messages Maintain a well-organized reception and office environment Manage schedules, appointments, and meeting logistics Assist with creating, formatting, and proofreading marketing materials Coordinate logistics for promotional events, trade shows, and conferences Support internal communications including memos, announcements, and newsletters Retrieve, sort, and distribute incoming mail; manage FedEx and mailing needs Provide cross-departmental support as needed Qualifications: 3–5 years' experience as a receptionist, office assistant, or in a marketing support role Proficient in Microsoft Office (Word, Excel, Outlook) Ability to use FedEx systems and handle mailing Strong organizational and multitasking skills Excellent verbal and written communication skills Associates or Bachelor's in Business Administration, Marketing, or related field Bonus: Italian or French language skills are a plus System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. M1 Ref: 562-Joule Staffing - Edison