Office - Accounts Receivable - ADK Electric : Job Details

JOB SUMMARY Accounts Receivable Specialists are detail-oriented, dependable professionals who manage incoming payments and maintain accurate financial records for a company. They use strong communication and organizational skills to process invoices, track customer accounts, and ensure timely collections. Accounts Receivable Specialists work closely with clients and internal teams to resolve discrepancies and maintain positive relationships. They are proactive, analytical, and play a key role in supporting the financial health of the business. ESSENTIAL REQUIREMENTS OF THIS POSITION Must have a valid driver's license and possess own transportation. Verification of US Citizen or approved to work in the US. Associate's degree (Bachelor's Degree in Business Administration preferred – or related experience). Previous office experience working as an office manager or in a similar position preferred. Requires a high level of detail, focus and organization, adaptability, problem-solving skills and working under extreme pressure to get the many responsibilities completed. Must have working knowledge of Quickbooks Desktop, Excel, Adobe or Bluebeam, and Microsoft applications. Possess excellent communication skills both verbally and written Must be self-motivated, have a team spirit and be able to work closely with other teams in/out of the office. Must have good time management skills Ability to diagnose the root cause of issues and think logically about solutions. Know and understand Microsoft environment, QuickBooks, Payroll 1, and Time SOMETHING Ability to sit for 8 hours at desk to complete tasks. Must be able to see clearly, listen and comprehend, and read, speak and understand English. Be responsible. Be a mentor. Be honest. Be respectful. Be a leader. Inspire. Motivate. Challenge. Be Part of a TEAM! RESPONSIBILITIES OF THIS POSITION Bill customer invoices in QuickBooks by the 20th of each month. Compare the current contract amount on each invoice to the Estimated Revenue amount on the Job Estimates Vs Actuals Summary – make sure that the Job diary and Estimates are up to date. When checks are received, make deposits listing the company name and check amount on bank coupon. Verify the deposit balances prior to deposit. Record payments into QuickBooks when they are deposited. Manage Accounts Receivable and record invoices and payments into QuickBooks. Enter job number under Receive Payments program, record amount and check number confirming that the correct amount is paid. Check online banking website to determine if any ACH payments have been received. If so, print and post to QuickBooks. Maintain and reconcile checking accounts in QuickBooks. Check off cleared checks and deposits to reconcile bank accounts for the 4 companies. Create estimates in Quickbooks. Adjust change orders when approved. AIA Billing – G703/G702 Preparation and Submition and Billing Platforms Work Knowledge of Schedule of Values, lien waivers and record keeping Maintain Notary, or be willing to get notary license. Receive and process all payments withing Quickbooks. Make deposits and reconcile accounts. Create and close projects within Quickbooks. Perform weekly collections, coordinating with Project Managers. Report to Management, the monthly progress. Administrative tasks as assigned. Cross train with other departments Benefits Include: Medical, Dental, Vision, GAP, AD&D, Life Insurance, and 401k Physical / Mental Requirements and Work Conditions: Mental Demands/Physical Demands/Environmental Factors: Continual walking, standing, climbing (up to 40 steps up and decline), stooping, bending, kneeling, reaching, carrying, sitting for long periods at a time, and lifting and moving (up to 35#). Please Note: Experience with Quickbooks and AIA Billing are mandatory for this position!