NON IT NON CSR Executive Assistant - Ask staffing : Job Details

All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment .Job Title: Executive Assistant Location: Alpharetta GA-30005 Duration: 12 MonthsPay Range is $30 to $37/hr. on W2Job Description:Banking exp is Mandatory

• We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our senior executives. This role requires exceptional organizational skills, the ability to manage multiple high-priority tasks, and a strong background in executive-level assistance. The ideal candidate should be self-motivated with strong ability to operate independently, collaborates well with peers and colleagues, and demonstrates strong accountability for the responsibilities of the role.
• Provide onsite administrative support for 2 Executive Directors on our Executive / Operating Committees; Offer backup coverage for other Managing Directors in the division as required
• Work closely peer administrative professionals within GC Management and across the Firm, including those located across three regions (Americas, EMEA, Asia)
• Assist in tracking team priorities and handle highly confidential documents and correspondence; Manage highly sensitive information related to the Firm and staff
• Manage heavy calendars and coordinate meetings, agendas, and conferences; quickly resolving meeting conflicts and scheduling prioritization proactively
• Organize departmental events, book conference rooms, order catering, and coordinate A/V multimedia requirements
• Provide telephone coverage and call screening for executives
• Prepare arrangements and itineraries for both domestic and international travel including flights, hotels, ground transportation, and currency exchange
• Monitor travel profile and visa status for executives and procure visas as required (with assistance from MS travel desk)
• Manage pre-approvals for travel and entertainment as required; Process receipts for expense management on a timely basis; Manage vendor information, payments, and invoice processing as required
• Navigate the Firms resources and interface with various departments on behalf of executives including technology support, facilities requests, and general troubleshooting
• Provide miscellaneous support as required including: print and collate documents, manage email distribution groups, perform basic research and news feed, distribute executives mail or arrange for shipping / messenger services, take meeting minutes, coordinate visitor arrangements, and manage ad hoc projects

Preferred Characteristics of Successful Candidate:

• Minimum 10 years of experience supporting senior executive with demonstrated success
• Experience working in the financial services industry or relative corporate experience preferred
• Strong ability to operate autonomously, proactively and be highly responsive while operating effectively within a fast-paced environment and handle high-pressure situations
• Highly service-oriented, capable of tailoring approach to support to multiple preferences/styles
• Demonstration of enthusiasm, aptitude, flexibility, and willingness to learn
• Strong work ethic with desire to work in global organization and flex schedule accordingly
• Strong attention to detail and able to multi-task and project manage multiple deadlines
• Exceptional communication, organizational, and interpersonal skills
• Deep experience in heavy calendar management, domestic/international travel coordination
• Proficient skills in Microsoft Office Suite, especially Outlook for email, calendars, and contacts

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunitiesASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.