Mission Support Specialist - Clearance Jobs : Job Details

The Mission Support Specialist plays a critical role in supporting administrative, financial, acquisition, and facility operations functions while ensuring effective maintenance & repair coordination and program support within the PMO.

Responsibilities

• Meeting Facilitation & Coordination
• Organize and facilitate meetings and working sessions to ensure objectives are achieved.
• Set and manage agendas, track action items, control meeting flow, and ensure stakeholders receive timely updates.
• Prepare and distribute meeting minutes, coordinating follow-up activities as needed.
• Acquisition & Procurement Support
• Assist in acquisition program management, ensuring procurement timelines, milestones, and regulatory compliance are met.
• Develop Statements of Work (SOW), Statements of Objectives (SOO), and Performance Work Statements (PWS) to align with federal acquisition regulations.
• Conduct market research and vendor analysis to support informed procurement decision-making.
• Financial & Budget Management
• Track and report funding allocations, managing financial transactions through SAP and TRIRIGA.
• Submit Purchase Requisition Requests (PRRs) and collaborate with finance teams on budget execution.
• Provide cost estimation and financial analysis, ensuring accurate forecasting and expenditure tracking.
• Data & Mission Support
• Manage data tracking and reporting, ensuring compliance with TRIRIGA or its replacement.
• Maintain contract files, purchase logs, inventory tracking, and funding records for facility operations.
• Prepare QA/QC reports, update electronic files, and generate documentation for leadership review and approval.
• Maintenance & Repair (M&R) Coordination and Reporting
• Prepare monthly M&R Coordination reports, detailing project status, cost, scope, modifications, completion percentages, and logistics support updates.
• Maintain contract data and documentation, ensuring compliance with government reporting requirements.
• Track and prepare task order documentation to ensure the accurate execution of M&R projects.
• Monitor and report funding status, utilizing Federal purchase cards for expenditure tracking.
• Administrative Support & Coordination
• Serve as the first point of contact for PMO leadership, streamlining communications and task prioritization.
• Coordinate travel arrangements, meeting logistics, expense reporting, and documentation processing.
• Develop and maintain memoranda, policies, and procedures to ensure compliance and high-quality documentation.
• Assist with training coordination efforts and onboarding of new contractor personnel.

Qualifications

• Expertise in administrative support, financial tracking, and acquisition management.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), SharePoint, SAP, and TRIRIGA.
• Ability to manage sensitive data, ensuring accuracy and regulatory compliance.
• Excellent communication and stakeholder engagement skills for cross-functional collaboration.

Minimum Qualifications

• A bachelor's degree or equivalent is required
• Experience in maintenance & repair coordination, procurement, and contract management.
• U.S. Citizenship required
• Must participate in a federal background investigation
• Clearance: Public Trust

Pay and Benefits

The salary range for this position is $90,000 to $125,000 annually. At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.