Mission Support Assistant - Goldbelt Apex LLC : Job Details

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Overview

Please note that this position is contingent upon the successful award of a contract currently under bid. Compensation will be determined based on industry standards, candidate experience, and salary expectations to ensure fairness and transparency.

Goldbelt Apex, part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in healthcare IT. We build systems that enable healthcare organizations to communicate and exchange data seamlessly across systems and devices.

Summary: This role provides administrative, data management, and program support to ensure efficient operations within the PMO. While posted for Washington, D.C., we are hiring for multiple regional locations, and candidates will be considered for placement based on preference and organizational need. Locations include Del Paso, TX; El Centro, CA; Grand Forks, ND; Harlingen, TX; Laredo, TX; McAllen, TX; Spokane, WA; Swanton, VT; Tucson, AZ; Washington, D.C.; Euless, TX; Aliso Viejo, CA; Indianapolis, IN.

Responsibilities

Essential Job Functions:

• Facilitate meetings and ad hoc projects to ensure actionable outcomes.
• Manage meeting agendas, track action items, control meeting flow, and provide updates to stakeholders.
• Prepare and distribute meeting minutes and coordinate follow-up activities.
• Acquisition Support & Documentation:
• Assist in acquisition program management, track procurement timelines, and prepare acquisition documents.
• Develop SOW, SOO, and PWS in accordance with federal regulations.
• Conduct market research and vendor analysis for procurement decisions.
• Financial & Budget Support:
• Track and report funding allocations, manage transactions via SAP and TRIRIGA.
• Submit PRRs and collaborate with finance for budget execution.
• Provide cost estimation support and conduct comparative analysis.
• Data & Mission Support:
• Manage data tracking and reporting, ensure compliance with government record systems.
• Maintain contract files, purchase logs, inventory, and funding records.
• Prepare QA/QC reports, update files, and generate documentation for management.
• Administrative Support & Coordination:
• Serve as first point of contact for PMO leadership, triage requests, and streamline communication.
• Coordinate travel, meetings, expenses, and documentation.
• Develop memoranda, policies, and review documents for quality assurance.
• Assist in scheduling and travel logistics for training sessions.
• Support onboarding of new contractor personnel.

Qualifications

Necessary Skills and Knowledge:

• Strong administrative and organizational skills, with experience in program coordination.
• Proficiency in Microsoft Office, SharePoint, SAP, and TRIRIGA.
• Ability to manage sensitive data with accuracy and compliance.
• Excellent communication and stakeholder engagement skills.

Minimum Qualifications:

• Bachelor's degree and at least 5 years in administrative and facilitation support.
• Experience in acquisition support, financial tracking, and market research analysis.
• U.S. Citizenship required.
• Must participate in a federal background investigation.

Pay and Benefits

The salary range is $80,000 to $110,000 annually. We offer a competitive salary based on experience, along with benefits including medical, dental, vision, 401(k) with matching, paid time off, and professional development.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Health and Human Services