Middle/High School Secretary - Winlock School District : Job Details

POSITION: Middle/High School Secretary LOCATION: Winlock Middle/High School DAYS/HOURS: 208 Days, 8 hours per day, Monday-Friday RESPONSIBLE TO AND EVALUATION BY: Middle/High School Principal BENEFITS: Medical, dental, vision, retirement, sick leave, personal leave, and holiday pay Position Summary The Middle/High School Secretary plays a vital role in ensuring the smooth daily operation of Winlock Middle/High School by serving as the central point of contact for students, staff, parents, and community members. This multifaceted position requires exceptional organizational, communication, and multitasking skills to manage a wide range of clerical, financial, student support, and health-related responsibilities along with other duties assigned by the principal. Essential Duties and ResponsibilitiesFront Office Operations

• Receive and route incoming telephone calls; take and relay messages as necessary.
• Greet, assist, and direct students, parents, and visitors in a professional and friendly manner.
• Monitor and support the orderly flow of visitors and ensure district security protocols are followed.

Student Records and Registrar Support

• Prepare and transmit student transcripts to other schools and colleges upon request.
• Support the registrar as needed with student records and cumulative files.
• File, issue, maintain, and distribute student report cards.
• Maintain accurate and updated student and office records and filing systems.

Health and Safety

• Provide first aid and emergency care to students, including diabetic support, under PDA training and district health procedures.
• Maintain health-related documentation and coordinate with the school nurse for ongoing student needs.

Financial and Purchasing Responsibilities

• Prepare cash boxes for school events and receive, record, and receipt all funds.
• Maintain accurate ASB bookkeeping and support school and district-level audits.
• Prepare purchase orders for ASB, CTE, General Fund, Athletics, and other WMHS purchasing needs.
• Make timely bank deposits, maintain tracking logs, and provide the District Office with copies.
• Monitor and order office and school supplies, as per budget.

Student and Staff Support

• Supervise all student office TAs, ensuring appropriate training and task delegation.
• Provide clerical support to the Athletic Director including preparation of athletic certificates, game programs, fines/fees lists, and award documentation.
• Assist with the coordination and execution of awards night, graduation programs, and Honor Roll/Perfect Attendance certificates.
• Manage locker rollover and year-end reports.
• Manage keys and key cards.

Communication and Technology

• Update internal phone lists, staff mailboxes, and emergency contact information.
• Distribute robocalls, newsletters, and urgent communications using Skyward, Parent Square, and Thrillshare systems.
• Coordinate email communications and other digital messaging tools to parents and staff.
• Prepare field trip rosters and forms.
• Support coordination with Bell Studios, graduation photographers, and related vendors.

Minimum Qualifications

• High school diploma or equivalent; Associate degree or relevant coursework in business or clerical field preferred.
• Five years experience in a school office or similar setting is strongly preferred.
• PDA training and valid First Aid/CPR certification (or willingness to obtain).
• Strong computer skills, including proficiency with Microsoft Office Suite, Skyward, and digital communication tools.

Skills, Knowledge and/or Abilities Required

• Ability to manage multiple tasks efficiently in a dynamic school environment.
• Strong interpersonal skills with the ability to maintain professionalism and confidentiality.
• Detail-oriented with strong organizational and recordkeeping abilities.
• Flexible and adaptable to the evolving needs of a small rural school district.

Preferred Skills, Knowledge and/or Abilities

• Knowledge of FMX, InTouch, RDS, Google Sheets, Forms, etc..
• Strong interpersonal skills with the ability to maintain professionalism and confidentiality.

The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Ryan Greene, 360-###-####, [email protected]. Title IX Coordinator: Angela Campbell, 360-###-####, [email protected], Section 504 Coordinator: Ashlie Auckland, 360-###-####, [email protected], Gender Inclusive Schools Coordinator: Michelle Jeffries, 360-###-####, [email protected]. Address: 401 NE 1st St, PO Box 128, Winlock WA 98596