Meeting Manager - Speakers Bureau - Evolution Health Group, LLC : Job Details

Meeting Manager - Speakers Bureau role at Evolution Health Group, LLC

Job Description summary and responsibilities are below for internal clarity and standard formatting.

Overview

Job Title: Meetings Manager (Speakers Bureau)

Job Purpose: Meetings Managers are responsible for developing positive working relationships with speakers and assigned sales force members while executing promotional pharmaceutical events. They will adhere to client and industry guidelines, as well as client and Evolution standard operating procedures for program management. They work closely with support staff and are responsible for the successful, end-to-end, logistical coordination of programs.

Primary Duties and Responsibilities

• Manage the execution of approximately 150 to 250 events annually.
• Serve as primary liaison with clients sales force and speakers regarding all assigned events.
• Manage financials for all programs to ensure alignment with client budget and compliance guidelines, including budget reconciliation and program closeouts.
• Coordinate program logistics (varies by brand/business unit): Speaker travel, AV and venue sourcing, print materials, data entry and client communications, web platforms and audio conference line coordination.
• Answer inbound calls to support Reps and Speakers with program-related questions.
• Deliver first-class customer service aligned with clients objectives.
• Provide event programs status reports as needed.
• Participate in regular team meetings to ensure cross-collaboration and overall event success.
• Proactively signal challenges and concerns, with proposed solutions, to management.
• Ensure seamless execution of ancillary program logistics and materials, in alignment with client business rules.
• Work with recruitment team for distribution and collection of onsite materials and attendee management.

Qualifications

• Minimum of 2 years of event management experience required, preferably within the pharma industry.
• Exceptional attention to detail and organizational skills.
• Understanding of Pharma Guidelines and Sunshine Act.
• Articulate with excellent oral and written communications and strong interpersonal skills.
• Team-oriented and capable of multi-tasking on projects in a fast-paced environment.
• Intermediate level Microsoft Office (Word, Excel, Outlook); basic to intermediate PowerPoint skills.
• Familiarity with survey tools, Adobe PDF, and email campaign tools preferred.
• Web-based database experience required; a plus.
• Ability to quickly learn new applications and manage stress professionally, including after-hours support as needed.
• Occasional onsite travel to programs.

Education

Bachelors degree or higher required.

Work Environment & Travel

Normal office environment with occasional travel and possible regular evening and weekend work.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Project Management
• Customer Service
• Education

Industries

• Pharmaceutical Manufacturing
• Advertising Services
• Marketing Services

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