Mason City Schools - Attendance Administrative Assistant Class V - Mason City School District : Job Details

Position Type:

Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:

7/8/2025

Location:

Mason City Schools - Mason High School

District:

Mason City School District Additional Information: Show/Hide

Reports to: MHS Principal

Position Overview:

The Administrative Assistant for Student Attendance is responsible for overseeing and managing attendance records for students in grades 9-12. This role ensures accurate reporting, supports intervention efforts, and collaborates with staff, students, and families to promote positive attendance habits.

Key Responsibilities:

Attendance Monitoring & Reporting

* Maintain and update daily attendance records for students in grades 9-12.

* Track excused and unexcused absences, tardiness, and early dismissals.

* Generate and distribute attendance reports to school administrators and relevant staff.

* Notify parents/guardians of student absences and follow up as needed.

* Work with teachers to ensure attendance data is recorded accurately.

Intervention & Support

* Identify students with chronic absenteeism and coordinate intervention efforts.

* Communicate with parents, counselors, and administrators regarding attendance concerns.

* Assist in developing and implementing attendance improvement plans.

* Support school initiatives to promote good attendance habits among students.

Communication & Coordination

* Serve as the main point of contact for attendance-related inquiries.

* Work closely with school counselors, school mental wellness team and administrative staff to address attendance issues.

* Maintain confidentiality and comply with school policies and state regulations regarding student attendance.

Clerical & Administrative Support

* Process and verify attendance excuse notes, medical documentation, and early dismissal requests.

* Manage automated attendance call systems and notify parents of student absences.

* Maintain detailed records and documentation for state and district reporting.

* Assist with administrative tasks related to student records, enrollment, and scheduling as needed.

Qualifications & Skills:

* Strong organizational and time management skills.

* Excellent communication and interpersonal abilities.

* Proficiency in attendance tracking software or ability to learn new software

* Ability to maintain confidentiality and handle sensitive student information.

* Experience in a school setting or administrative role preferred.

Terms of Employment: As defined by the Board

Interested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview.

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