Suntex Marinas is a real estate company investing exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 70 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.
The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations, and is critical in maintaining accurate financial records at the properties. The Marina Administrative Manager must be able to work collaboratively with the General Manager at the Property and the Regional Controller and is responsible for organizing all revenue and accounts payable data which feeds into the Company's accounting system.
The Marina Administrative Manager is an excellent communicator and provides the highest level of customer service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Marina Administrative Manager projects a professional company image through all types of interaction and is able to seamlessly work in a fast-paced environment under pressure while juggling time sensitive tasks.
DUTIES AND RESPONSIBILITIES:
Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end closeEnsure complete and timely processing of all end of day proceduresAssists with and tackles any assigned special “ad hoc” projectsOversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks)Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators)Ensures all invoices are accurately coded and submitted for timely processing and recordingWorks with the property leadership team to ensure timely tracking of expensesAssists in maintaining accurate financial and marina information to assist with the property forecasting processProvides General Manager with necessary financial information, daily sales, monthly revenue, etc.Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accountsCollaborates with the Company's Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminationsWorks with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.Works with Payroll to ensure timely and accurate processing of payroll, as requestedEnsures adherence to departmental and/or Operations policies, procedures, and practicesAssists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requestedAssists with customer questions as it relates to the marina, contracts, billing, insurance, etc.Maintains monthly billing and record keeping for customersWorks with vendors as needed to order property supplies, retail items, materials, and uniforms, as requestedReviews all new slip storage and boat club contracts, as applicable, for accuracy and billingMaintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventorySupports the General Manager and Home Office as it relates to tracking initiatives and property related informationAssumes all other duties and responsibilities required or as assigned by managementEDUCATION AND EXPERIENCE:
Associates Degree in a related field is preferredMust have a minimum of five (5) years' experience proven in progressive office management and/or bookkeeping responsibilitiesMust possess good presentation, facilitations, and computer skillsMust be able to complete a background check deemed acceptable by the CompanyMust be able to proficiently speak, read, write, and understand English fluentlyStrong ability to develop partnerships with all levels of personnelExcellent interpersonal and communication skillsAbility to work independently to achieve goals and targetsAbility to proactively organize and prioritize workMust be able to collaboratively and seamlessly work in a team environmentMust be flexible and adaptable to a fast-paced environmentMust prove a demonstrated proficiency in Microsoft Office (Outlook, Excel, Word) productsWORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Must be able to independently lift, carry, push, and pull up to fifteen (15) poundsMust be able to swim or be willing to wear a personal flotation device in instances of emergencyMust be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionallyMust be able to bend, squat, crawl, kneel, push, pull, walk on uneven surfaces on an occasional basisMust be able to operate general computer equipment including laptop, keyboard, and mouse with easeMust be able to utilize a phone, both desk and mobile, with easeMust be able to sit for extended periods of time at a desk settingMust be able to use eyes for the purpose of viewing computer monitors and analyze data for extended periods of timeMust be able to walk outside in a variety of weather conditions (rain, wind, heat)Must be able to climb stairs, both indoors and outside in a variety of weather conditions (rain, wind, heat)
