Manager of Real Estate Operations - University of Georgia : Job Details

Posting Details Posting Details Posting Number S13894P Working Title Manager of Real Estate Operations Department F&A-VP for Finance & Admin About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (. The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday - Friday; 8am-5pm Advertised Salary Commensurate with Experience Posting Date 07/18/2025 Open until filled Yes Closing Date Proposed Starting Date 09/15/2025 Special Instructions to Applicants Applicant screening will begin immediately. Candidates are encouraged to submit their materials by August 15th, 2025; however, screening will continue until the position is filled. The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated above, a current resume, and contact information for three references (who will not be contacted without further correspondence with the applicant). Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .Position Information Classification Title Business Operations Professional FLSA Exempt FTE 1.00 Minimum Qualifications Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary The employee will:

• Negotiate leases, easement agreements, and other real estate transactions.
• Execute and close real estate transactions in a manner consistent with UGA and USG policies and procedures.
• Assist with the design, construction, and financing of public private ventures.
• Manage the leasing of UGA owned facilities to third party tenants.

Knowledge, Skills, Abilities and/or Competencies

• Commercial real estate related experience.
• Experience with USG real estate policies and procedures.
• Self-starter who thinks and acts creatively.
• Displays innovative thinking and problem solving.
• Ability to work on multiple tasks and meet deadlines.
• Ability to work independently and contribute effectively as part of a team.
• Excellent customer service skills.
• Outstanding interpersonal and communication skills.
• Effectively cultivate and maintain partnerships with external entities.

Physical Demands Standard for office environment. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/Responsibilities Duties/Responsibilities Negotiate, manage, and close real estate transactions:

• Negotiate and provide comprehensive comments for various real estate-related agreements with external entities and identify compliance with UGA and USG standards and industry best practices.
• Prepare, draft, review, amend, issue and administer complex contract documents involving leasing, use and occupancy of real property which includes academic, land, office, lab, retail, warehouse, and residential leases; third-party licenses and use permits; easements; rights of entry, and other real property use contracts.
• Compile and submit due diligence materials for new projects (including appraisals, surveys, facility assessments, and other information).
• Manage/assist in the disposition and acquisition of real property.
• Obtain, review, and prepare analyses of appraisals, surveys and other reports.

Percentage of time 45 Duties/Responsibilities Manage office workflow and systems:

• Create and manage project tracking system and inventory database.
• Evaluate lease agreements and compile annual rent rolls.
• Track and report changes to real property leasing, licensing, and ownership to internal constituents.
• Manage landlord/tenant database.
• Update and maintain websites.
• Assist with ongoing initiatives to improve internal processes and provide enhanced service to our internal and external customers.

Percentage of time 20 Duties/Responsibilities Manage the annual renewal process for UGA rental agreements and leases:

• Coordinate continued space needs with UGA units.
• Issue lease renewal notifications to third party landlords.

Percentage of time 10 Duties/Responsibilities Manage commercial spaces owned by the University:

• Monitor market prices and negotiate competitive rates for new and/or renewable leases.
• Track rent payments and calculate estimated tenant share of expenses and perform year end reconciliation of actual expenses; prepare annual letters to tenants that include new monthly payment amount and annual reconciliation of actual expenses.
• Process work orders for maintenance and repairs.

Percentage of time 10 Duties/Responsibilities Miscellaneous duties:

• Managing annual insurance renewal process, including premium negotiation and updating coverage limits.
• Submit requisitions for third party Purchase Orders and process other accounts payable transactions.
• Coordinate with the Facilities Maintenance Division, University Budget Office, Insurance & Claims Management, Asset Management Office, Office of Legal Affairs, Office of University Architects, Bursar & Treasury Services, and other Finance & Administration units on various real estate related matters.
• Other activities as directed.

Percentage of time 15 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Eric Orbock Recruitment Contact Email [email protected] Recruitment Contact Phone 706####### Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

Resume/CV

Cover Letter

List of References with Contact Information

Optional Documents