Manager of Events, CSU Spur Campus - COLORADO STATE UNIVERSITY : Job Details

Position Type Admin Professional/ Research Professional

Classification Title

Classification Title Prof/Indiv Contrib II

Number of Vacancies

Work Hours/Week

Work Hours/Week 40

Proposed Annual Salary Range

Proposed Annual Salary Range $70,000-$80,000

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

To ensure full consideration, applications must be received by 11:59pm (MT) on

To ensure full consideration, applications must be received by 11:59pm (MT) on 07/27/2025

Description of Work Unit

The Colorado State University ( CSU ) System, along with its partners, has developed a unique and exciting public facility called CSU Spur at the National Western Center in Denver, Colorado. The CSU Spur campus houses three buildings focused on water, food and agriculture, human and animal health, and sustainability. Within the Spur buildings, CSU conducts research and convenes experts from around the globe; students of all ages engage with science and have opportunities for exploratory learning, transforming their thinking about food, water, and health, and the careers available in these fields; and partners join in programming the space and bringing evolving content to the year-round campus. These facilities include laboratory space, classrooms, public education spaces, outdoor spaces, a flexible theater, a rooftop greenhouse and more! CSU Spur is part of a larger 250-acre redevelopment project , which started in 2013 and reimagines what the National Western Center can be, creates a site that will support the National Western Stock Show long-term, and makes the location a year-round destination. CSU Spur was created with an Anchor Institution framework and is committed to supporting the surrounding communities through the programming and activities developed at the campus.

The Events Manager position is a full-time position that delivers management for an active year-round operation of events and conferences at the CSU Spur Campus. A full line of services and CSU facilities are offered to both internal constituencies and external clients.This position is expected to develop and maintain collaborative relationships across the CSU System and the local Denver community. As a member of the Events Team, this position will assist with venue management and event planning services at the CSU Spur Campus including event requests, use agreements, room configuration, logistics, invoicing, and vendor relations. The Events Manager will advise, counsel, and negotiate logistical details with campus stakeholders as well as provide on-site and on-call assistance throughout events. Reflecting departmental and institutional values, candidates are expected to have the ability to advance CSU Spur's commitment to diversity, inclusion, and sustainability.The Events Manager models excitement for the profession and has the talent to incorporate best practices into the organizational culture. To be successful, the individual must possess outstanding interpersonal skills with an understanding of the elements of providing exceptional customer service, problem-solving, and administering/executing several programs simultaneously in a highly professional manner. The individual must have a strong background in communication, attention to detail and negotiation tactics. Additionally, the individual must have the ability to manage conflicts and crisis situations as well as design and implement real-time contingency plans.This position should expect to work outside the standard University business hours, including time beyond 40 hours during peak seasons. This is an Administrative Professional that reports directly to the Spur Events Director and is an exempt position.

Required Job Qualifications

• Bachelor's degree in a related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities required may be substituted for the required education on a year-for-year basis
• A minimum of two (2) years of conference and/or event management experience as primary responsibility
• Experience with software used to manage conferences and events
• Ability to work a flexible schedule, including some early mornings, nights and weekends
• Ability to lift 25 pounds (tables and chairs, event set-up, etc. with assistance)

• Experience coordinating conferences and/or events on a college campus
• Master's degree in hospitality, event management, communication, higher education administration, or related field
• Demonstrated ability to foster collaborative working relationships with internal and external clients
• Demonstrated understanding of the recreation, tourism, hotel and resort management industries
• Demonstrated ability to navigate ambiguity and a changing environment
• Experience in conference and/or event sales and marketing
• Excellent writing and communication skills
• Experience serving in an on-call capacity during events
• Reflecting CSU System values, candidates are expected to have the ability to advance the commitment to diversity and inclusion

Job Duty Category Event Management

Duty/Responsibility

• Manage all aspects of events including initial consultation, requests, contracting, coordination, on-site assistance, final invoice preparation and account closing
• Respond to prospective inquiries, determine rates packages, initiate reservations, conduct campus tours, and manage several facility calendars
• Examine the total plans for the event to determine what is needed and anticipate or identify needs the client might not have expressed
• Schedule appropriate facilities and other necessary resources, and understand and follow CSU policies and procedures when committing University resources
• Advise, recommend, and in some instances execute, procurement of resources required to support event objectives
• Identify insurance, safety, policy concerns and connect with appropriate University personnel on issues and exceptions
• Maintain strategic relationships and partnerships with various campus constituencies and with business entities to collaborate, implement and promote use of CSU Spur facilities
• Communicate regularly through multiple methods (phone, email, forms, calendars, in-person meetings) with clients and partners (on- and off-campus) to confirm program schedules and logistics
• Implement project management strategies for staffing efficiencies as well as select, train, supervise and evaluate part-time staff
• Fulfill special requests by thinking creatively and exploring possibilities beyond the normal parameters of service
• Provide on-call management and oversight during event entire event duration, including pre-set to take down, coordinate on- and off-campus vendors, serve as a representative of CSU Spur
• Assist Spur Events Director with requests, projects, coordinating meetings/special events and additional services as requested

Percentage Of Time 60

Job Duty Category

Job Duty Category Event Management Systems

Duty/Responsibility

• Maintain a customized event website for prospective clients with the ability to view spaces, room configurations, and request space or register events
• Respond to requests for modifications of system as well as design and approve registration forms, use agreements, confirmation processes and related information
• Input, monitor, maintain, and evaluate event registrations within the event management system
• Evaluate possible room configurations, diagram spaces, and modify content in the event management system
• Review and issue invoices, manage method of payment for clients
• Develop and provide clients with resources to make their event accessible and sustainable such as accessibility check-lists and zero-waste events
• Solicit feedback on registration and event request processes from clients to improve services

Percentage Of Time 35

Job Duty Category

Job Duty Category Administration

Duty/Responsibility

• Update campus calendars and schedules for guests and stakeholders
• Generate reports for assessment and decision-making purposes
• Make recommendations to develop and monitor process protocol, policies, procedures, and evaluation standards to support CSU Spur Events
• Proactively identify and provide resolution to issues related to the collaborative function of teams, the safety and overall experience of guests
• Actively participate and represent CSU Spur Events on a variety of department, division and campus/system committees and initiatives
• Demonstrates an active commitment to diversity and inclusion
• Other duties as assigned

Percentage Of Time 5

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references.CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates.Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of Employment

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

Search Contact

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

Minimum Requested 3

Maximum Requested 3

Required fields are indicated with an asterisk (*).

• * Do you have the ability to work a flexible schedule, including some early mornings, nights and weekends?
  • Yes
  • No
• * Do you have the ability to lift 25 pounds?
  • Yes
  • No