MANAGER 1 - Calcasieu Parish Police Jury : Job Details

This is the first of nine levels in the Management series.Under supervision from the Director and/or Assistant Director of the assigned department these incumbents plan, direct, and review the activities within their area of operations. Incumbents supervise supervisors and other staff in their particular area of operations.

The Human Services Department is seeking a detail-oriented and analytical Manager I with a strong financial background to support the strategic planning, oversight, and compliance of programs funded by federal, state, and local sources. This position plays a critical role in budget management, reporting, and ensuring financial compliance across multiple grant-funded initiatives.

(The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Other duties may be assigned.)

• Manages and oversees staff and may include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and in consultation with Director of the Department, making hiring, termination, and disciplinary recommendations.
• Assist Director of Department in developing, implementing, and evaluating programs within their area of operations.
• Applies policies and procedures; ensures applicable Federal, State, and local laws, rules, regulations, laws, and policies are complied with.
• Oversees initiatives within their area of operations for the enhancement and improvement of service delivery.
• Assist Director of the Department with the preparation of the budget. Administers budgets and grants assigned within their area of operations; with departmental approval responds to grant opportunities and budget requests; submits justifications for budget items; monitors and controls expenditures.
• Review performance data to monitor and measure productivity, goal progress, and activity levels their particular area of operations.
• Performs other duties of a similar nature or level.
• Oversee day-to-day financial operations for assigned programs, ensuring compliance with internal controls, accounting standards, and federal regulations.
• Assist with the development, monitoring, and reporting of program budgets, including tracking expenditures and reconciling accounts.
• Serve as a liaison with grantors (e.g., HUD, DCFS, LWC) to ensure timely submission of required documentation and financial reports.
• Support procurement processes and monitor subrecipient/vendor invoicing to ensure timely and accurate payments.
• Prepare financial summaries, dashboards, and forecasting reports for leadership and external partners.
• Participate in audits, monitor visits, and reviews conducted by external agencies or funding sources.
• Collaborate with program staff to build fiscal capacity and understanding of budget guidelines and funding restrictions.
• Maintain accurate records and documentation to support financial decision-making and compliance.
• Support the development and implementation of policies and procedures that strengthen financial accountability.
• Ability to manage, supervise and support a finance team to achieve agency outcomes.
• Monitor, manage and process payroll biweekly.
• Manage procurement process, draft contracts and obtain appropriate approvals/signatures.SUPERVISORYRESPONSIBILITIES

Direct Supervision over subordinate supervisors and non-supervisory staff in their particular area of operations, Carries out supervisory responsibilities in accordance with the Parish's policies and applicable laws.EDUCATION AND EXPERIENCEBachelor's Degree and two years related experience, or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.Bachelor's degree in accounting, Finance, Public Administration, or a related field (Master's degree preferred).

Minimum of 3–5 years of experience in financial management, accounting, or grants administration, preferably in a public or nonprofit sector.

LICENSING REQUIREMENTSValid Driver's License as per State law or requirement.May be required to be certified or receive specialized training in areas specifically to departmental needs.QUALIFICATIONSTo perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.KNOWLEDGE

• Basic managerial principles;
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
• Basic budgeting principles;
• Basic theories and principles related to area of assignment;
• Computers and related software applications.
• Strong understanding of federal funding requirements (e.g., Uniform Guidance 2 CFR Part 200, OMB Circulars).
• Proficiency in financial software systems and Excel-based reporting tools.

SKILLS

• Monitoring and evaluating employees;
• Ability to write reports, parish correspondence, and effectively present information to subordinates;
• Managing projects and programs;
• Demonstrates flexible and efficient time management and ability to prioritize workload;
• Developing, evaluating, recommending, and implementing processes and procedures;
• Interpreting and applying Federal, State, and local laws and regulations;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with coworkers, the supervisor, etc. sufficient to exchange or convey information and to give and receive work direction.
• Ability to work independently and collaboratively in a fast-paced, mission-driven environment.
• Knowledge of local and federal human services funding streams is a plus.

PHYSICAL REQUIREMENTSThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Incumbents may be subject to travel.WORK ENVIRONMENTWork environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vehicles.The noise level in the work environment is usually quiet to moderate.NOTEThe above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.#J-18808-Ljbffr