Mailroom Clerk/Purchasing Assistant - Daemen University : Job Details

Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world.

The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities.

Purpose of Role

Performing general tasks associated with the daily operation of the university mailroom and assisting in Purchasing duties.

About This Opportunity

Joining our Business Affairs team, the Mailroom Clerk/Purchasing Assistant will be responsible for the following:

Required Qualifications

• Assist Mailroom Supervisor with receiving, sorting, and distributing incoming mail and campus communications to the entire campus community.
• Post outgoing mail using postage machine
• Deliver/collect correspondence/packages from Administrative Offices
• Assist with monthly recordings of Business Reply, meter mail and bulk mail
• Assist Mailroom Supervisor with assigning student mailboxes and keys
• Provide window service to students, faculty, and staff
• Fax Machine: responsible for logging and distributing university faxes according to university policy
• Cover vacations to always ensure appropriate staffing
• Assist Purchasing when needed (opportunity for advancement)
• Assist individuals in solving their purchase requests and needs. Clarify information and explain procedures. Ensure purchases are made in a manner that is cost effective for the University
• Initiate and maintain contacts with vendors and vendor sales and service representatives
• Process purchase orders through an administrative computing system. Oversee receipt of goods and approval of payments by ordering departments. Work with Accounts Payable to process payments in a timely manner
• Other duties as requested by Mailroom Supervisor and Purchasing Coordinator

Minimum Qualifications:

• High School graduate or equivalent
• Driver's License
• Accuracy and attention to detail
• Good handwriting is a must
• Previous mailroom experience
• Basic Computer Skills: Excel and word
• Good interpersonal skills and oral communication skills
• Ability to lift at least 50 pounds

General Physical Requirements:

Light Work: Exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to move objects; desk job with majority of sedentary work sitting roughly 50% or greater of the workday.

Total Compensation

Daemen University offers a robust total compensation package that includes:

• Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions, or a copay plan.
• Dental insurance through the Guardian network.
• Vision insurance through the Guardian network, and an option between the VSP or Davis plans.
• An 8% employer contribution to the retirement savings account when employees contribute just 5%.
• Fully paid long term disability insurance, guaranteed-issue life insurance for new hires up to a volume of $150,000.
• Tuition waiver for full-time employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions.
• Generous time off for administrative and staff employees.

Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine.