Mailroom Clerk/Purchasing Assistant - Daemen University : Job Details

Performing general tasks associated with the daily operation of the university mailroom and assisting in Purchasing duties.

Joining our Business Affairs team, the Mailroom Clerk/Purchasing Assistant will be responsible for the following:

• Assist Mailroom Supervisor with receiving, sorting, and distributing incoming mail and campus communications to the entire campus community.
• Post outgoing mail using postage machine
• Deliver/collect correspondence/packages from Administrative Offices
• Assist with monthly recordings of Business Reply, meter mail and bulk mail
• Assist Mailroom Supervisor with assigning student mailboxes and keys
• Provide window service to students, faculty, and staff
• Fax Machine: responsible for logging and distributing university faxes according to university policy
• Cover vacations to always ensure appropriate staffing
• Assist Purchasing when needed (opportunity for advancement)
• Assist individuals in solving their purchase requests and needs. Clarify information and explain procedures. Ensure purchases are made in a manner that is cost effective for the University
• Initiate and maintain contacts with vendors and vendor sales and service representatives
• Process purchase orders through an administrative computing system. Oversee receipt of goods and approval of payments by ordering departments. Work with Accounts Payable to process payments in a timely manner
• Other duties as requested by Mailroom Supervisor and Purchasing Coordinator

Minimum Qualifications:

• High School graduate or equivalent
• Driver's License
• Accuracy and attention to detail
• Good handwriting is a must
• Previous mailroom experience
• Basic Computer Skills: Excel and word
• Good interpersonal skills and oral communication skills
• Ability to lift at least 50 pounds

General Physical Requirements: Light Work: Exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to move objects; desk job with majority of sedentary work sitting roughly 50% or greater of the workday.

Daemen University offers a robust total compensation package that includes:

• Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions, or a copay plan.
• Dental insurance through the Guardian network.
• Vision insurance through the Guardian network, and an option between the VSP or Davis plans.
• An 8% employer contribution to the retirement savings account when employees contribute just 5%.
• Fully paid long term disability insurance, guaranteed-issue life insurance for new hires up to a volume of $150,000.
• Tuition waiver for full-time employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions.
• Generous time off for administrative and staff employees.

Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine.