M&C WAREHOUSE & ADMINISTRATION MANAGER - Emerald Coast Utilities Authority : Job Details

Salary : $64,022.40 - $105,664.00 Annually Location : FL 32533, FL Job Type: Full Time Job Number: 2108 Department: Maintenance & Construction (2101) Division: 2101 Maintenance & Construction Admin Opening Date: 10/02/2025 Responsibilities/Pay GradeResponsibilities/Pay Grade: S114 Reports directly to the Deputy Executive Director of Maintenance & Construction (M&C) within the M&C department, and is responsible for the day to day management of the Computerized Maintenance Management System (CMMS) for multiple industrial process plants. In consultation with division managers, develops and schedules preventive maintenance actions and provides appropriate reports. Oversees the asset management and critical spares inventory. Performs all CMMS administrative functions as well as oversees the warehouse, and manages warehouse and administrative personnel in the Administrative division of the M&C Department. ESSENTIAL FUNCTIONS: Maintains a comprehensive CMMS database including asset management and critical spares. Develops detailed preventive maintenance procedures in consultation with division managers, and schedules maintenance actions within the CMMS. Consults with division managers to ensure maintenance procedures are complete, accurate, and include necessary safety standards, within the CMMS. Reviews completed maintenance tasks and feedback reports from division managers for potential problems or system improvements. Provides ongoing program analysis to ensure an efficient and effective CMMS maintenance program. Assists M&C department in the purchasing of repair and warehouse Maintenance Repair and Operations (MRO) stock materials. Contacts suppliers and obtains purchase and repair quotes as needed. Oversees warehouse receiving and inventory functions. Provides technical expertise for special projects and to the M&C department as required. Provides CMMS training and develops training materials as needed . Exhibits a service orientation toward customers and maintains productive working relationships. Supervises warehouse personnel, all administrative personnel in the Administrative division of the M&C department, and occasionally required to supervise maintenance personnel. Plans, directs, schedules, and evaluates the work of subordinate personnel; trains subordinate personnel. Participates in the interview/screening process and makes hiring recommendations. Prepares and conducts annual performance reviews, evaluates performance, counsels employees and maintains discipline. Participates in the development of an annual budget for the division and assists in monitoring expenses and expenditures throughout the fiscal year. All other duties as assigned. Minimum Qualifications Associate's degree or higher from an accredited college or university, certification, or documented military experience related to Maintenance Management, Business Administration Management, Computer Programming, CMMS, or a related field. Ten years of relevant experience in the field(s) noted, to include supervisory experience. (Educational documentation will be requested upon offer of employment.) Implementation and maintenance of a CMMS database and developing/scheduling maintenance activities experience preferred. INFOR Enterprise Asset Management (EAM) experience preferred. Must have functional experience and/or formal training in the following CMMS areas: administration of CMMS system, work order management, inventory management, asset management, purchasing, setup and create custom reports and database queries, and all functional implementation practices. License and Certification: Possession of a valid driver license. Employment offers to all new hires are contingent upon the job candidates successfully passing background, motor vehicle and reference checks, nicotine screening, drug screening, and post job offer physicals (that may include pulmonary testing). Offers of transfers or promotion to current ECUA employees are not subject to nicotine screening. All applicants are subject to physical assessments as required by job. Physical Requirements/Working Environment Work is normally performed in a general office setting. Work may be required in construction sites where construction hazards are present. Exposure to dangerous voltages, outdoor weather conditions, moving mechanical parts, rotating machinery, fumes or airborne particles, and toxic or caustic chemicals and gases, will be occasionally required. Working conditions are typically moderate quiet, but may be loud for limited durations while working in an industrial plant or construction site. As a disaster team member, the employee is required to be available to work before, during, and after any disaster as directed. Knowledge, Skills, and Abilities/Supplemental Information SUPPLEMENTAL INFORMATION: MATERIAL AND EQUIPMENT USED: Computers and business software. Computerized Maintenance Management System (CMMS) software. Relational database and Structured Query Language (SQL) software. Knowledge of: Maintenance management practices and theories, and preventive maintenance principles and methods. Inventory management principles and practices. Purchasing management principles and practices. CMMS implementation principles and practices. Reliability Centered Maintenance (RCM) principles and practices. SQL and relational databases. Enterprise Asset Management (EAM) systems. CMMS system administration. Business Process Mapping (BPM) and process flow design. Principles of supervision, training and performance evaluation . Fundamentals of departmental and line item budgeting and expense control. Skills: Excellent written and oral communication skills are essential. Excellent computer skills including the use of maintenance related database management system. Organizational and time management skills. Training development and presentation skills and experience. Utilization of MS Office software and application. Perform database queries using SQL server management suite. Development and delivery of software functional and technical training. Ability: A solid understanding of CMMS systems combined with maintenance management theory and process flow development. Read and understand complex technical manuals, drawings, schematics, and specifications. Comprehend complicated industrial process and control systems. Work with consultant engineers to effect design changes and improvements. Gather and analyze information. ECUA offers competitive benefit choices for full-time employees and their dependents. Benefits include, but are not limited to: • 10 Paid Holidays • Annual and Sick Leave • Health, Dental, Vision, Life & Disability Insurance • Florida Retirement System (FRS) Pension Plan and Investment Plan options • Deferred Compensation Retirement Savings Plans • Tuition Reimbursement Program • Employee Assistance Program (EAP) • Company-supplied Uniforms (for qualifying positions) 01 What is your highest level of education you have completed? (Educational documentation will be requested upon offer of employment.)

• Associate's degree or higher from an accredited college or university
• Certification, or documented military experience related to Maintenance Management
• Certification, or documented Business Administration Management
• Certification, or documented Computer Programming
• Certification, or documented Computerized Maintenance Management System (CMMS)
• Documented experience or education in a related related
• I do not have the documented experience or education noted, but I am willing to learn.

02 How many years of relevant experience do you have documented on your application in the field(s) noted (Maintenance Management, Business Administration Management, Computer Programming, CMMS or a related field)?

• I have 1- 2 years of relevant work experience in the field(s) noted.
• I have 3-5 years of relevant work experience in the field(s) noted.
• I have 6-9 years of relevant work experience in the field(s) noted.
• I have 10 years or more of relevant work experience in the field(s) noted.
• I do not have experience in the field(s) noted, but I am willing to learn.

03 Within the number of years of relevant experience you selected in the previous question, does your experience include at least three years of supervisory experience? If so, this must be listed on your application to receive credit.

• Yes
• No

04 Does your experience include Implementation and maintenance of a CMMS database and developing/scheduling maintenance activities? If so, this must be listed on your application.

• Yes
• No

05 Do your have functional experience and/or formal training in the following CMMS areas? (Please select all that apply and that you have listed on your application.)

• Administration of CMMS system
• Work order management
• Inventory management
• Asset management
• Purchasing
• Setup and create custom reports and database queries
• All functional implementation practices
• I do not have functional experience and/or formal training in any of the CMMS areas listed, but I am willing to learn.

06 Do you possess a valid Driver license?

• No, I do not have a valid Driver license and I am unable to get one.
• No, I do not have a valid Driver license, but I am able to get one if selected for this position.
• Yes, I have a valid Driver license.

07 Please select the statement(s) below which reflect the knowledge you have applied in your work experience.

• Maintenance management practices and theories, and preventive maintenance principlesand methods.
• Inventory management principles and practices.
• Purchasing management principles and practices.
• CMMS implementation principles and practices.
• Reliability Centered Maintenance (RCM) principles and practices.
• SQL and relational databases.
• Enterprise Asset Management (EAM) systems.
• CMMS system administration
• Business Process Mapping (BPM) and process flow design.
• Principles of supervision, training and performance evaluation.
• Fundamentals of departmental and line item budgeting and expense control.
• I have not applied any of the knowledge listed in my work experience, but I am willing to learn.

08 Please select the skills you have gained and used in your current or previous position(s).

• Excellent written and oral communication skills are essential.
• Excellent computer skills including the use of maintenance related database managementsystem.
• Organizational and time management skills.
• Training development and presentation skills and experience.
• Utilization of MS Office software and application.
• Perform database queries using SQL server management suite.
• Development and delivery of software functional and technical training.
• I do not have any of the skills listed, but I am willing to learn.

09 Please select the abilities you have used that have aided you in performing your job duties.

• A solid understanding of CMMS systems combined with maintenance management theory and process flow development.
• Read and understand complex technical manuals, drawings, schematics, and specifications.
• Comprehend complicated industrial process and control systems.
• Work with consultant engineers to effect design changes and improvements.
• Gather and analyze information.
• I do not have these abilities, but I am willing to learn.

Required Question