Legal Secretaries - Cynet Systems : Job Details

Legal Secretaries

Cynet Systems

Job Location : Plattsburgh,NY, USA

Posted on : 2024-04-24T07:29:14Z

Job Description :
Job Description: Pay Range $21hr - $23.50hr
  • review for calendar conflicts,create and updating the NYMatters case management system as the case progresses,
  • preparing the printed file,
  • drafting requested documents,
  • providing other administrative support to AAGs as necessary,
  • update the agency spreadsheet, and
  • close the NYMatters and paper files.
  • Process Incoming Communication as a backup to the Administrative Assistant
  • Answer, screen, and redirect incoming phone calls with a professional and friendly disposition.
  • Greet, direct, and provide materials to in-person office visitors with excellent customer service.
  • Open mail, email, and faxes and review, scan, log in, distribute, and / or file as needed using established office procedures
  • Set up and maintain paper and electronic files for each new case opened
  • Enter data into case management systems (NYMatters General Administrative
  • Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due
  • Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff.
  • Maintain office calendars to ensure that they are accurate and current
  • Provide administrative assistance to staff.
  • Keep track of supplies and office machines and order material or repair services as needed.
  • Complete other administrative tasks as assigned.
  • Notarize documents as needed (if notary).
  • Maintain case closing procedures by closing case in NYMatters as each case is resolved.
  • Problem-solve with a positive, can-do attitude, and positively contribute to office morale.
  • Process Outgoing Communication Independently compose simple email, faxes, and letters as directed by legal staff.
  • Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box).
  • Prepare outgoing overnight mail to include delivery to dropbox when necessary
  • Arrange meetings with, and request documents from, other agencies as requested
  • All other duties as assigned.
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